Project Accountant at Ministry of Agriculture, Livestock and Fisheries

VACANCY NO: 8/2021

The Project Accountant shall deputize the Financial Controller and will be responsible for ensuring a proper accounting filing system; follow up of accountabilities from Counties,
staff, and other implementers, data entry and reconciliations. The workstation will be at PMCU Nakuru but he/she travel extensively within the Project area, as may be required. He/she will sign a six (6) year Contract of Employment with the initial six months on probation. The contract will remain in force but renewable annually based on satisfactory annual performance. He/she will be answerable to the Financial Controller for the following duties and responsibilities:

1. Preparation of source documents, e.g. payment vouchers, journal vouchers, data entry into the accounting system and preparation of reconciliations for review by the financial controller.
2. Chronological filing of documents with adequate cross-reference to ensure ease of retrieval and Follow up of accountabilities, maintaining a detailed log of outstanding accountabilities.
3. Facilitate; both internal and external auditors to audit the project’s financial transactions and reports to meet the required submission dates by IFAD;
4. Support the financial controller in preparation of reports to enable the withdrawal of funds from IFAD and GoK;
5. Proactive support to the County designated project support accountants;
6. Maintain key registers such as fixed assets; inputs into the contracts register, contract monitoring forms.
7. Support the financial controller in the preparation of informative management accounts in the form of monthly, quarterly, semi-annual and annual reports regarding aspects of project financial monitoring bringing out variances and advising implementers as to the limits of expenditure;
8. Any other official duty as may be assigned by Financial Controller and the Project Coordinator.

Academic qualifications and other requirements for the Position:

Minimum Requirements:

1. Bachelor’s degree in Commerce (Accounting option), or Finance, or Bachelor’s degree in Business Administration; Accounting or Finance options from a recognized University.
2. Must have full CPA-K qualification or its equivalent.
3. Have at least five (5) years of experience working in a similar field out of which three (3) years in a government donor-funded project.
4. Computer-literate including accounting packages and well versed in the use of Excel, Word and basic database set-ups.
5. Must meet the requirements of chapter six (6) of the Constitution of Kenya, 2010

Other Requirements:

1. Ability to work under pressure and meet strict deadlines and work with minimum supervision;
2. Ability to work and interact with people from diverse, professional, social and cultural backgrounds;
3. Good interpersonal and communication skills, excellent planning, organizing and recordkeeping skills;
4. Ability to work as a team player, self-motivated and creative thinker, good analytical and quantitative skills, report writing and excellent coordination and negotiation skills;
5. Fluent in English (written and spoken);