Project Finance Officer at Solidaridad Eastern & Central Africa Expertise Centre (SECAEC)

RESULT AREAS

Budget Monitoring and financial reporting 40%

• Generates reports on Funding Utilization from the organization reporting system and checks burn rates on a quarterly basis
• Ensure all funds to projects allocation is correctly done by all the consortium partners
• Ensures the reports from the accounting system are aligned with the data reported in the project management system. In case of the variances, alert the IT team of the discrepancies
• Ensure strict adherence to the approved budgets.
• Review quarterly reports for partners will slow burn rate and update the management team
• Monitor and review activities to ensure that only budgeted costs have been incurred.
• Supports in the review of yearly annual plans and ensures they are well aligned with the activity work plan
• Prepare and submit timely, accurate, and complete grant financial reports
• Prepare management reports for decision-making purposes
• Support and participate in year-end processes
• Prepare and submit funds movement on a half-yearly basis for monitoring

Monitoring and Compliance 20%

• Monitor Project expenses against the approved budget.
• Reconcile Staff cost with payroll for the project staff under grants.
• Ensure donor regulations are adhered to.
• Support and coordinate grants end closure processes

Risk Management 20%

• Facilitate audit process for assigned grants both internal and external audits
• Provide relevant information for audit responses
• Review grants PRFs for budget availability and proper coding
• Provide and maintain grants financial information for safe custody and access

Administration: 20%

• Attend program technical meetings and provide feedback and updates on the financial aspect of the assigned grants.
• Ensure good storage of financial reports and records in line with the Solidaridad ECA and donor requirements
• Verify all supplier invoices for accuracy and matching to receipt of services and goods;
• Ensure the travel authorization is correct, approved and in compliance with ECA travel policy requirements;
• Monitor, prepare and submit details of outstanding advances, commitment, and sub-grant reports as applicable;
• Prepare payments to suppliers, staff advances and event participants at the field office;
• Maintain records of payments and ensure that documentation on all payments are complete, accurate, and in line with Solidaridad ECA policies;
• Effectively manage other assignments as may be delegated to you by the supervisor from time to time.

Specific Job Requirements:

1. Accounting skills.
2. Demonstrable ability to work with minimum supervision.
3. Computer skills: proficient at using excel and accounting software.
4. Ability to solve complex problems and to exercise independent judgment.
5. The person must be results-oriented, able to handle public relations, able to satisfy stakeholders and committed and respect for diversity.
6. Strong budgetary, financial management and analytical skills.
7. Ability to lead a multi-cultural team with an empowering and outcome-oriented approach.

Knowledge and experience

1. Bachelor of Commerce, Economics, Accounting or Finance, Business Management/Administration or related degree.
2. CPA(K)/ACCA.
3. Professional membership with a recognized body.
4. At least four (4) years of Grant management experience.
5. Practical experience in using ERP accounting-based systems is preferred.
6. Excellent experience in using advanced excel will be an added advantage.
7. Understand the funding environment and funder requirements.

How to apply:

Interested candidates that meet the above qualifications should send their one-page cover letter (including salary expectations and availability) and CVs to:

Email: hr.eca@solidaridadnetwork.org