Project Manager at IFSS Group

We are a leading premier pan african systems intergrator providing specialized services within the life safety and security industry in Kenya. We are currently looking for a Project Manager to be responsible for providing technical direction, keep management informed of budgets and ensure the projects are completed on time and within budget. He/she is reporting to the Technical Manager

ROLES AND RESPONSIBILITIES

MANAGEMENT

• Coordinate people and resources to achieve design and production deadlines, including procurement of materials and sub-contracted services
• Take responsibility for project management of engineering projects as required
• Ensure standard operating procedures and project guidelines are in place
• Task allocation and performance evaluation of team members
• Project scheduling and resource management
• Plan, budget and report on project status, present, monthly and annual reports to senior management
• Meet with client teams and gather requirements, conduct regular team meetings and track project progress
• Interview candidates and hire resources, where needed or applicable
• Estimate project budgets, coordinate with finance department for funds and plan for purchasing of equipment and hardware in a cost-effective way
• Provide an efficient working atmosphere to project teams and ensure objectives are met within stipulated time

TECHNICAL

• Must ensure teams follow the correct procedures, policies and documentation requirements across project phase
• Able to guide the team through the development, testing and implementation stages and review the completed work effectively
• Provide direction and technical expertise in design, development and systems integration
• Able to make quick decisions and solve technical problems to provide an efficient environment for project implementation
• Identify resource and equipment requirements, efficient capacity planning and manage software and hardware availability
• Must provide technical training to teams when required and serve as a technical mentor to team members
• Responsible, through a combination of in-house design, for technical oversight and co-ordination of staff & suppliers, as well as the effective and efficient delivery of equipment
• Develop and manage the technical practice and standards of the company
• Manage the development of technical strategies, documents, contracts, processes and specifications to ensure quality, consistency and efficiency in all technical engineering activities.
• Manage the preparation, review and approval of feasibility studies, designs, costing and technical contract terms & conditions with sales team and management
• Overall responsible for establishing and introducing appropriate engineering standards and processes from point of sale to completion and sign-off of installations.
• Arrange the production of high-quality documentation (fabrication drawings and specifications, performance specifications and user guides) to accompany equipment installed by the company, and which is appropriate to the intended end user
• Ensure that design and specifications are met and processes are observed and applied effectively.
• Identify and assessing the value and capability of new or additional technologies.
• Develop technical capability within the team
• Identify, provide and facilitate solutions to engineering and technical problems
• Lead, motivate and manage staff within the project (operations + technical department
• Provide management with direct reports; including setting and monitoring of personal objectives, mentor and coach, monitor staff performance, and conducting regular performance reviews
• Ensure that the working time of all engineering resource is undertaken effectively and fairly
•  Lead engineering planning, coordination and review meetings
• Establish systems and communications from sales and operations teams to enable planning and scheduling of engineering works
• Ensure client feedback is effectively communicated internally, with particular regard to requirements.

COMMERCIAL

• Assess and approve suppliers, fabricators, equipment and third-party providers
• Review, recommend and approve contracts and cost estimates within delegated authority
• Adopt a client facing role from responding to client queries, to solving engineering disputes
• Work with the sales & marketing manager to evaluate technical elements of new and potential business offerings
• Proactively contribute to the preparation and implementation of the business plan, including securing Board approval
• Support the Director in reviewing performance data including financial, sales and activity reports to monitor and measure productivity and profitability
• Assess the feasibility, viability, risk and business potential of proposed technical innovations or proposed collaborations with other organizations
• Provide engineering support to the sales team

HEALTH, SAFETY & QUALITY

• Ensuring Health and Safety documentation is in place in line with the recommended regulations.
• Ensure that all engineering work is designed, procured and delivered in a safe, managed and lawful manner, compliant with all relevant legislation.
• Fully support and comply with company HSQE policies

DESIRED SKILLS

• Exceptional written and verbal communication skills
• Must be a strategic thinker and have strong negotiation skills
• Possess a collaborative mindset and work well as part of a team
• Superior time management abilities and capable of meeting deadlines
• Excellent organizational skills and ability to multitask
• Must have up to date industry trends as well as laws and regulations
• Ability to build strong relationships with clients and industry contacts

JOB REQUIREMENTS

• 5+ years working experience in Project Management (preferably with experience in automation for smarter building solutions)
• Bachelor’s Degree in Engineering or Project Management
• MUST have Diploma in Project Management
• Experience in smart building solution world