Job Openings at IFSS Group

We are a leading premier pan african systems integrator providing specialized services within the life safety and security industry in Kenya. We are currently looking for a Project Coordinator responsible for providing operations & technical direction, keep management informed of budgets, ensure the projects are completed on time within budget. He/she will report directly to the Operations Manager

KEY ROLES 

• Support project managers in managing schedules and milestones; ensuring that weekly project status is received from team members.
• Documenting resourcing needs, availability and commitments.
• Identify and manage scope constraints, risks, issues, assumptions, dependencies and deadlines, documenting risk mitigation plans.
• Assist with documentation and other project deliverables.
• Communicate and follow up with clients about specific projects and their goals
• Visit project sites to evaluate progress and to respond to customers’ concerns or questions
• Communicate with site superintendents about delays and any other issues that must be communicated to clients
• Follow-up on installation activities, e.g., confirming delivery dates of equipment and project
• Prepare reports for Project Managers on status of all services provided for specific projects.
• Coordinate and assist in the development of electronic and written materials for project management proposals, presentations and status updates.
• May act as liaison between the organization and contractors involved in project implementation and assures that all contracted work is satisfactorily completed according to specifications.
• Assists in the coordination of all personnel: vendors, contractors, etc., necessary to complete the project.
• Conduct customer satisfaction assessments electronically, by phone and/or in person.

DESIRED SKILLS 

• Documentation Management
• Great organizational and planning skills 
• The ability to follow client specifications 
• Possess a collaborative mindset and work well as part of a team 
• Analytical and problem-solving abilities

JOB REQUIREMENTS

• Bachelor’s degree in project management, business management or any other related field 
• 1-2 years’ experience in as project manager/ or coordinator or in a similar position
• Excellent computer skills

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We are a leading premier pan african systems integrator providing specialized services within the life safety and security industry in Kenya. We are currently looking for a Pre-Sales Executive to move the sales process forward by offering sales support. He/she will report directly to the Sales & Marketing Manager

KEY ROLES 

• Ensure purchase orders are approved in line with business rules 
• Ensure that the technical and financial bids are completed accurately and submitted on time.
• Respond to clients by sending out quotations as per their requests
• Conduct site survey to understand client’s requirements and provides a suitable solution
• Ensure the right products and pricing is given to clients as per their requirements.
• Design solutions for clients after thoroughly understanding client’s requirements by use of related software/ drawing provided
• Effectively communicate with team members internally and externally with vendors and customers.
• Manage documentation required, pricing structures, software, hardware sizing and configuration.
• Consolidate inputs received (costing, administrative & technical) and constructs standard corporate information required to formulate quality and a compliant bid response.
• Ensure final bid productions (formatting, grammar checks) are completed within agreed timelines.
• Ensure timely delivery of tender/bid documents.
• Maintain soft and hard copy filing of tender/bid documents.
• Ensure compliance with company and bid requirements

DESIRED SKILLS 

• Pro-efficient at sales estimation and support 
• Great organizational and planning skills 
• The ability to follow client specifications 
• Possess a collaborative mindset and work well as part of a team 
• Ability to establish supplier relationship 

JOB REQUIREMENTS

• Bachelor’s degree preferably Financial Engineering, Quantity Survey, Building Economics, or any other related field 
• 1-2 years’ experience in Financial Engineering or in a similar position
• Excellent computer skills

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We are a leading premier pan african systems intergrator providing specialized services within the life safety and security industry in Kenya. We are currently looking for a Project Manager to be responsible for providing technical direction, keep management informed of budgets and ensure the projects are completed on time and within budget. He/she is reporting to the Technical Manager

ROLES AND RESPONSIBILITIES

MANAGEMENT

• Coordinate people and resources to achieve design and production deadlines, including procurement of materials and sub-contracted services
• Take responsibility for project management of engineering projects as required
• Ensure standard operating procedures and project guidelines are in place
• Task allocation and performance evaluation of team members
• Project scheduling and resource management
• Plan, budget and report on project status, present, monthly and annual reports to senior management
• Meet with client teams and gather requirements, conduct regular team meetings and track project progress
• Interview candidates and hire resources, where needed or applicable
• Estimate project budgets, coordinate with finance department for funds and plan for purchasing of equipment and hardware in a cost-effective way
• Provide an efficient working atmosphere to project teams and ensure objectives are met within stipulated time

TECHNICAL

• Must ensure teams follow the correct procedures, policies and documentation requirements across project phase
• Able to guide the team through the development, testing and implementation stages and review the completed work effectively
• Provide direction and technical expertise in design, development and systems integration
• Able to make quick decisions and solve technical problems to provide an efficient environment for project implementation
• Identify resource and equipment requirements, efficient capacity planning and manage software and hardware availability
• Must provide technical training to teams when required and serve as a technical mentor to team members
• Responsible, through a combination of in-house design, for technical oversight and co-ordination of staff & suppliers, as well as the effective and efficient delivery of equipment
• Develop and manage the technical practice and standards of the company
• Manage the development of technical strategies, documents, contracts, processes and specifications to ensure quality, consistency and efficiency in all technical engineering activities.
• Manage the preparation, review and approval of feasibility studies, designs, costing and technical contract terms & conditions with sales team and management
• Overall responsible for establishing and introducing appropriate engineering standards and processes from point of sale to completion and sign-off of installations.
• Arrange the production of high-quality documentation (fabrication drawings and specifications, performance specifications and user guides) to accompany equipment installed by the company, and which is appropriate to the intended end user
• Ensure that design and specifications are met and processes are observed and applied effectively.
• Identify and assessing the value and capability of new or additional technologies.
• Develop technical capability within the team
• Identify, provide and facilitate solutions to engineering and technical problems
• Lead, motivate and manage staff within the project (operations + technical department
• Provide management with direct reports; including setting and monitoring of personal objectives, mentor and coach, monitor staff performance, and conducting regular performance reviews
• Ensure that the working time of all engineering resource is undertaken effectively and fairly
•  Lead engineering planning, coordination and review meetings
• Establish systems and communications from sales and operations teams to enable planning and scheduling of engineering works
• Ensure client feedback is effectively communicated internally, with particular regard to requirements.

COMMERCIAL

• Assess and approve suppliers, fabricators, equipment and third-party providers
• Review, recommend and approve contracts and cost estimates within delegated authority
• Adopt a client facing role from responding to client queries, to solving engineering disputes
• Work with the sales & marketing manager to evaluate technical elements of new and potential business offerings
• Proactively contribute to the preparation and implementation of the business plan, including securing Board approval
• Support the Director in reviewing performance data including financial, sales and activity reports to monitor and measure productivity and profitability
• Assess the feasibility, viability, risk and business potential of proposed technical innovations or proposed collaborations with other organizations
• Provide engineering support to the sales team

HEALTH, SAFETY & QUALITY

• Ensuring Health and Safety documentation is in place in line with the recommended regulations.
• Ensure that all engineering work is designed, procured and delivered in a safe, managed and lawful manner, compliant with all relevant legislation.
• Fully support and comply with company HSQE policies

DESIRED SKILLS

• Exceptional written and verbal communication skills
• Must be a strategic thinker and have strong negotiation skills
• Possess a collaborative mindset and work well as part of a team
• Superior time management abilities and capable of meeting deadlines
• Excellent organizational skills and ability to multitask
• Must have up to date industry trends as well as laws and regulations
• Ability to build strong relationships with clients and industry contacts

JOB REQUIREMENTS

• 5+ years working experience in Project Management (preferably with experience in automation for smarter building solutions)
• Bachelor’s Degree in Engineering or Project Management
• MUST have Diploma in Project Management
• Experience in smart building solution world

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We are a leading premier pan african systems intergrator providing specialized services within the life safety and security industry in Kenya. We are currently looking for an Operations Manager to oversee the management of the Company’s Operations Department by ensuring that all projects are performed and completed efficiently and effectively in coordination with all other relevant departments. He/She will report directly to the Managing Director

KEY ROLES

• Oversees the successful implementation of all projects and constantly monitor and report on their progress as appropriate.
• Co-ordinate with Finance department on project Finance requirements
• Ensure the quality execution of all projects in terms of purchasing of quality material by working closely with the procurement department to completing the project
• Oversee the identification and management of risks relating to implementation of project and come up with amicable solutions to save the organization from loss
• Co-ordinate with various teams and departments such as purchasing, engineering, sales and administration to ensure proper implementation of all projects
• Follow up with finance to ensure invoicing is done to clients on time
• Represent the client's interest and ensure they are in line with what the company offers.
• Contribute to the preparation and implementation of business proposals in perspective of costs, budgets and feasibility.
• Contribute to building and maintaining effective customer relationships in terms of service efficiency
• Ensures proper project evaluations and necessary approvals are received for payment certificates
• Coordinate the preparation of the overall departmental budgets to fit within the operational plans
• Promote effective communication between and among different levels of management (middle line management and below)

DESIRED SKILLS

• Exceptional written and verbal communication skills
• Must be a strategic thinker and have strong negotiation skills
• Should have financial and commercial acumen
• Possess a collaborative mindset and work well as part of a team
• Superior time management abilities and capable of meeting deadlines
• Excellent organizational skills and ability to multitask
• Must have up to date industry trends as well as laws and regulations
• Ability to build strong relationships with clients and industry contacts
• A proven history of people management and successful leadership

JOB REQUIREMENTS

• 5+ years working experience in operations management (preferably with experience in automation for smarter building solutions)
• Bachelor’s Degree in Engineering or Operations Management
• MUST have Diploma in Project Management
• Experience in smart building solution world