Project Accountant at Association for the Physically Disabled of Kenya

Role Summary

• The Association for the Physically Disabled of Kenya (APDK), a leading organization committed to the rights and inclusion of persons with disabilities, seeks a highly motivated and experienced Accountant to oversee financial operations, internal controls, and compliance at our Rehab Clinic.
• The job holder will be fully domiciled in Portreiz Rehabilitation Clinic, Mombasa. (S)he will be required to adhere to strict deadlines, manage project finances in strict accordance with APDK policies and donor regulations and remain pro active in all matters that pertain accounts in different projects. 

Key Responsibilities:

Financial Management & Reporting

• Maintain comprehensive accounting records via ERP system
• Extract journals, post to the general ledger, and submit accurate trial balances and management accounts by the 5th of every month
• Prepare monthly bank reconciliations and weekly cash flow updates
• Lead the preparation of the project's annual budget and support departmental heads with budgetary controls.
• Ensure full statutory compliance, including accurate payroll processing and all statutory deductions
• Manage donor funds meticulously, ensuring reports strictly align with donor specifications
• Complete all annual audit schedules by January 15th of each year

Supervision & Internal Controls

• Supervise the Accounts Assistant, Cashiers, and Stores staff
• Conduct impromptu cash counts and check stock cards regularly
• Oversee daily and intact banking of all project collections
• Formally verify all received goods and sign Goods Received Notes (GRNs)
• Coordinate quarterly physical stock-taking, generate variance reports, and ensure optimal stock levels
• Maintain, tag, and insure all items on the project’s Fixed Assets Register, conducting physical verification annually
• Ensure data safety via daily backups and bi-weekly offsite safe deposits

Technical Skills & Competencies

• Advanced hands-on experience with ERP Accounting software and MS Excel is mandatory
• Strong knowledge of stores management, stock-taking procedures, and variance reporting
• Proven ability to supervise and develop finance and stores support staff
• High level of integrity, strong analytical skills, and an uncompromising attitude toward meeting strict deadlines – this to be confirmed by at least two former employers