Request for Proposal for a Rapporteur During AGECS Global Learning Event in Mombasa Pride Inn. at Aga Khan Foundation

Summary of the Consultancy

• The objective of this Consultancy is to support the documentation of the AGECS Global Learning Workshop which brings together a total of 120 guests from different countries. The Workshop will have plenary and 3 breakaway sessions for most of the days including a field visit to four different locations within Mombasa. Rapporteurs will provide written documentation (a full report) of event proceedings and meeting notes from plenary and break away sessions. They will format this information in a clear and concise manner, highlighting key themes and action items discussed during Event activities such as panel discussions, workshops, partner consultations, and other meeting proceedings.

Responsibilities:

• Facilitate the production of accurate and concise reports for the workshop for internal circulation among organizers and participants.
• Present a draft report for the whole event to AKF for feedbacking.
• Work with AKF key focal points to incorporate feedback received from AKF and submit a summary report and a full detailed report of the workshop.

Key deliverables:

• Global Learning Workshop Report capturing key information for the 5 days program.
• A high-level summary report of the workshop proceedings.

Qualifications and Experience:

The Rapporteurs could be individuals or an institution that must demonstrate the following:

• Demonstrated experience as a rapporteur consultant, adept at capturing and summarizing key discussions, decisions, and outcomes of various meetings and events preferably for international conferences and workshops.
• Proven ability to work across diverse sectors, adapting to different subject matters and stakeholder groups around gender equality and development work
• Comprehensive understanding of meeting dynamics, allowing for the effective facilitation of discussions and the production of high-quality reports.
• Skilled in active listening, capturing key points, and discerning critical information during live interactions.
• Ability to interpret, transcribe and synthesize speeches, presentations, and discussions accurately and in a culturally sensitive manner, conveying the intended message of the speaker.
• Strong report writing skills, with the ability to convey complex information in a clear and understandable manner.
• Exceptional drafting and editing capabilities, ensuring reports are accurate, comprehensive, and tailored to the audience.
• Experience in producing reports that meet professional standards and deadlines.
• Strong analytical skills for synthesizing diverse viewpoints, identifying trends, and drawing meaningful conclusions.
• Detail-oriented approach to ensure accuracy and completeness in all documentation.
• Familiarity with relevant technologies for virtual and in-person meetings, including video conferencing tools and document collaboration platforms.
• Comfortable using various software for document creation, editing, and sharing.
• Capacity to adapt to changing circumstances, ensuring flexibility in approach and responsiveness to evolving meeting requirements.
• Willingness to adhere to ethical standards and confidentiality in handling sensitive information.