Roving Finance Specialist at Danish Refugee Council

Your main duties and responsibilities will be:

Donor Budgeting & Proposal Development

• Lead development of donor proposal budgets and revisions (ECHO, EU, SIDA, FCDO, BHA/USAID, DANIDA, GFFO, SDC, UNICEF, etc.) ensuring alignment with donor rules, cost eligibility, exchange rate assumptions, and internal cost‑coverage strategy.
• Draft/validate budget narratives, cost allocation rationales, and consistency check against logframes and procurement/HR plans.
• Coordinate with Program, HR, and Supply Chain to ensure complete, realistic, and on‑time budget packages.
• Responsible for providing specialized knowledge and operational know-how within a budgeting and reporting area.

Donor Reporting Leadership

• Own the end‑to‑end donor financial reporting cycle: calendars, data extraction, reconciliations, currency conversions, cross‑checks against GL/ERP and BFUs, and final QC.
• Produce clear, error‑free reports and management notes (variance explanations, risk flags, corrective actions).
• Support timely delivery of quality financial reports to donors and internal reports to colleagues and HQ
• Ensure compliance with relevant country statutory and other financial obligations such as tax, levies and statutory returns

BFU Governance, Financial Analysis & Forecasting

• Lead/coach monthly BFU meetings and analysis with Budget Holders and projects managers.
• Drive variance analysis and ensure timely corrective actions, issue concise executive summaries to SMT.
• Track BFU actions to closure; maintain “no‑surprises” cadence on risks and deadlines.
• Deliver forward‑looking financial insights: rolling forecasts, burn rates, runway, pipeline/prognosis, scenario analysis.
• Support the Master Budget (MB) gap analysis, cost coverage and resource allocation decisions with clear, data‑driven recommendations.
• Maintain a continuous overview of funding levels and pay particular attention to shared support costs, including staff salaries.

Data quality, compliance & internal controls

• Design and enforce QC checklists and sampling for allowability/allocability/reasonableness, supporting compliance with donor and DRC rules.
• Improve shared cost allocations, timesheet alignment (during adjustments), documentation completeness, and projects audit readiness.

Ensure thorough and effective budgetary control in the country office.

• Monthly financial briefings to Head of Support Services (HoSS) on quality, compliance and foreseeable risks.
• Liaise with relevant Managers on key financial issues for all programs in the country, including co-funding, financial reporting, key variances and any remedial action

ERP / Dynamics & reporting systems

• Strengthen correct use of Dynamics (dimensions, postings, categories, reconciliations, data extraction) and produce analytics from ERP outputs.
• Develop job aids and quick guides; troubleshoot common errors; collaborate with super users/ HQ ERP support.

Cross‑functional Coordination

• Run a financial calendar (budgets, reports, BFUs, audits) with clear inputs/outputs for Programs, HR, and Supply Chain.
• Clarify SLAs for information flows to prevent bottlenecks and late escalations.

Mentoring & capacity building (Remote‑First)

• Provide remote mentoring and targeted coaching to finance staff on budgeting, reporting, analysis, and Excel/ERP.
• Facilitate short, practical clinics (e.g., “variance analysis in 30 minutes”, “Power Query for BFU”).

Process automation & standardization

• Build/maintain standard templates (Excel Power Query/Power Pivot; optional Power BI) for BFUs, reports, and forecasts.
• Document SOPs and create reusable tools to reduce manual errors and speed up monthly cycles.

Audit & Partner support (as needed)

• Prepare PBC lists, reconcile samples, and package documentation for audits.
• Support partner reviews/capacity strengthening on budgeting/reporting and basic controls.
• Participate in potential partner due-diligence assessment
• Review sub-grant agreement for donor’s audit requirement, instalments, reporting, etc.
• Participate in partners project kick-off and close-out meeting
• Participate in partner capacity assessment
• Review and approve financial report of partner

Experience and technical competencies:

• Minimum 3 years of international practical experience in financial management in INGO/humanitarian settings.
• 3+ years leading donor budgeting & financial reporting.
• Proven multi‑donor expertise (ECHO, EU, SIDA, FCDO, BHA/USAID, DANIDA, GFFO, SDC, UNHCR, UNICEF etc.) with hands‑on compliance application.
• ERP experience - Microsoft Dynamics strongly preferred; other ERPs acceptable (SAP, NetSuite, SUN).
• Strong financial analysis/forecasting, scenario planning, and Master Budget support.
• Competence in providing technical guidance and training.
• Proven experience in working with national partners, local/government authorities
• Demonstrate expert proficiency in advance Excel (Pivot Tables, Power Query, Power Pivot, INDEX/XMATCH, SUMIFS, nested logic) with large/complicated financial data analysis and clear presentation of insights.
• Have a track record of achieving high targets in a highly demanding and challenging context with multiple conflicting priorities.
• Be able to multitask and deliver results while working independently.
• Be self-driven and solutions oriented, with a record of solutions created through personal initiative

EDUCATION: (include certificates, licenses, etc.)

• Master’s degree in finance, Business Administration, Accounting or related field.
• Professional qualification (ACCA/CPA/CMA or equivalent) highly desirable