Senior Programme Assistant - Recovery and Resilience - G6 - Mandera at International Organization for Migration (IOM)

CONTEXT:

• Under the overall supervision of the Senior Coordinator – Recovery and Resilience, and the direct supervision of the Programme Officer – Resilience and Solutions based in Nairobi, and the administrative supervision, the successful candidate will assist the implementation, monitoring and coordination of IOM Kenya’s emergency response, recovery and resilience-building projects and activities. S/he will closely coordinate with other technical/thematic staff, as relevant, in support of an integrated, multisectoral programmatic approach assisting populations affected by or vulnerable to the impacts of environmental degradation, climate change, natural hazards, conflict and/or instability.

CORE FUNCTIONS / RESPONSIBILITIES:

• Assist with implementation, monitoring and coordination of IOM Kenya emergency response, recovery and resilience-building activities in Mandera County spanning cash-based interventions, emergency shelter/NFI, WASH support, livelihoods, social cohesion, durable solutions and disaster risk reduction.
• IOM is committed to a diverse and inclusive environment. Internal and External candidates are eligible to apply to this vacancy.
• In close coordination with relevant project managers, assist with operational, administrative, and financial aspects of ongoing projects and activities ensuring that implementation meets the intended scope, timeframe, quality, targets and budget; engage with project beneficiaries and proactively identify problems and recommend remedial action.
• In coordination with relevant project managers, assist in the planning and implementation of needs-assessments in disaster or conflict-affected communities; participate in inter-agency humanitarian needs assessments, as requested.
• Assist with the execution of sound Monitoring, Evaluation, and Learning processes that encourage real time improvement based on lessons learned; undertake field visits to monitor and evaluate impact of programme activities on beneficiaries and receive and report beneficiary feedback, as required.
• Participate in inter-agency coordination mechanisms and meetings at the county level; proactively coordinate activities with county and local government partners and Implementing Partners (IPs).
• Prepare regular reports and programme updates on ongoing field activities.
• Promote gender, protection, Accountability to Affected Populations (AAP) and conflict sensitivity in programming, as relevant.
• Perform other relevant duties as assigned.

REQUIRED QUALIFICATIONS AND EXPERIENCE
EDUCATION

• Bachelor’s degree in political sciences, Economics, International Relations, Development Studies, Humanitarian Practice, Peace & Security, Disaster Risk Reduction or a related field from an accredited academic institution with four years of relevant professional experience.
• OR
• High School degree/diploma/certificate with six years of relevant work experience

EXPERIENCE

• Minimum of four years of experience in project management, monitoring and evaluation;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and/or other vulnerable groups is required;
• Prior experience in implementing and delivery of humanitarian response, recovery and resilience building is an added advantage;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage;
• Computer/software literate, preferably knowledgeable in Microsoft Office, Adobe Acrobat and Photoshop with experience of maintaining a website.

SKILLS

• Delivers on set objectives in hardship situations;
• Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office and regional objectives;
• Works effectively in high-pressure, rapidly changing environments.

LANGUAGE

• Fluency in English and Kiswahili is required.

REQUIRED VALUES
Inclusion & respect for diversity

• Celebrates diversity in all its forms
• Shows respect and sensitivity towards gender, culture, race and ethnicity, religion, sexual orientation, political conviction and other differences.
• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people from different backgrounds and orientations.
• Promotes the benefits of diversity; values diverse points of view and demonstrates this in daily work and decision making.
• Proactively addresses any prejudice, biases and intolerance in the workplace.
• Actively contributes to creating and maintaining a safe, harmonious, and respectful working environment free from all forms of discrimination, harassment, (including sexual harassment) and abuse of authority

Integrity & transparency

• Upholds and promotes the United Nations Charter, IOM’s Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the Organization’s resources honestly, reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behavior.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
• Respects the principle of independence and neither seeks, nor accepts, instructions from Member States.

Professionalism

• Demonstrates professional competence, mastery of subject matter and a willingness to improve knowledge and skills.
• Seeks to raise professional standards in oneself and others through daily work and activities.
• Is cognizant that taking certain courses of action may threaten the reputation of the Organization.
• Shows self-control and persistence when faced with difficult problems; remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Has a commitment to professional development.

Courage

• Does the right thing, even in particularly challenging and difficult situations.
• Shows resilience and respect in the face of adversity.
• Is decisive and versatile when faced with uncertainty and adapts quickly to change. Is prepared to take calculated risks to achieve the objectives of the Organization.
• Willing to speak up to protect others when misconduct or wrongdoing occurs.
• Is able to provide honest and constructive feedback to peers, direct reports or a supervisor.

Empathy

• Is able to stand in another person’s shoes and consider a situation from another perspective, even if one doesn’t agree with it.
• Supports and relates to others; actively seeks to emotionally understand what other people may be feeling.
• Is fully present when working with others, actively listening and engaging.
• Encourages collaboration through a willingness to consider multiple perspectives and opinions.

REQUIRED COMPETENCIES
Teamwork

• Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
• Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
• Shares credit for team accomplishments and ensures that the contribution of others is recognized.
• Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.

Delivering Results

• Produces high-quality results and workable solutions that meet clients’ needs.
• Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
• Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
• Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.

Managing and Sharing Knowledge

• Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
• Encourages knowledge sharing across units/departments and ensures that knowledge as captured, recorded and disseminated appropriately.
• Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
• Contributes to an environment that is conducive to innovation and learning.

Accountability

• Proactively seeks responsibility in delivering towards the goals of the organization.
• Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
• Stands by the actions of team or department, publicly accepting ownership.
• Takes responsibility of own shortcomings and those of the work unit, where applicable.

Communication

• Speaks and writes clearly and effectively.
• Seeks to share information with others, with due respect for diversity and confidentiality of specific sensitive information.
• Listens and seeks to understand without bias and responds appropriately.
• Shares information and keeps others up to date; actively seeks others’ views and ideas and respects their contribution.
• Tailors communication style to suit audience.

Closing Date: 4th April 2024