Consultancy Services for Photography and Videography During the Road Safety Shows in Kiambu, Embu, Meru, Nyeri at St John Ambulance

 Overall Objective

To create Road safety awareness among the communities living within the selected counties. (Kiambu, Embu, Meru, Nyeri)

Specific Objectives of the road shows event are:

• To provide road safety information for road users residing in the selected counties
• To encourage safer road user behavior among current and prospective road users

Objectives of the video documentary;

• To document the road safety shows under the first responder project undertaken by St. John and the outputs achieved after the 4 days event.
• To document at least 8 key achievements of the road shows activities in the 4 Counties in the 4 days of implementation.
• To collect feedback from stakeholders, community members, road users (boda boda, matatu) on their views on the road safety and solutions for ensuring proper road information to save lives.
• To document challenges and obstacles in road safety in the 4 Counties and what recommendations can be implemented by Government, St. John and other stakeholders to improve road safety in the 4 target Counties
• To increase visibility for the First Responder project in the 4 Counties.

Deliverables.

The applicant shall deliver the following:

• Detailed work plan for the 9 day assignment including planning meetings, reporting which includes 4 days for the show in the 4 Counties
• Print and digital 200original high resolution executive event photos comprising of 50 edited photos from each County. The photos should identity the event, partners and participants from each County). The photos MUST be printed on good quality photo graphic material and should be of size A5 each.
• 5 edited DVDs (each with two chapters - 90-minute and 10-minute summary videos).
• High quality 10 minute video documentary with a voice-over in English on the roadshow event in the 4 Counties. Including subtitles in English
• A script for the documentary which will be developed in conjunction with St John Ambulance and Johanniter International Assistance.
• 5 edited DVDs (each with two chapters - 90-minute and 10-minute summary videos).

The video (90 minutes and 10 minutes documentary) MUST have the following features:

• Introductory voice over to first responder project, why the road show activity and what is expected to be achieved from the road shows
• Record using the highest resolution format with a minimum of 1080p HD
• Picture quality MUST be clear
• Picture composition MUST be professional with each clip having all possible camera angles and depth
• Capture Road Show truck/participants/Public from all professional angles
• Capture main highlights of the speeches from Chief Guest, Main partners, and representatives during the road shows in each County
• Video to contain Roadshow activities in detail from all camera angles.(front back,sides to sides views)
• Conduct (voice of people) with views of people/public in regards to what they have learnt during the road shows as well as sharing real-time experience on road traffic incidences. (At least 2 interviews of the community members per County)
• Interview of 2 St John Ambulance staff (First responder Project staff and senior management-CEO/board) on the objective of the roadshow and what they would like to achieve relevant first responder project goals.
• Visibility for the first responder project with all partners and their logos. This should be at the beginning of the video and at the end of the video –including all logos clearly displayed.
• Clips to clearly identify in long shot, medium and close ups of teams in branded apparels/banners during the road show events

Video Editing/Post Production deliverables

• Develop a 15 Seconds Introduction graphics clearly indicating the Project Name, Activity, Dates, location (areas covered) and duration of the Road Show. Indicate all Partners and their Logos, a few words description of what the activity is all about. (in this particular activity – LOGOs must follow this order: 1. JIA, 2. SJAK, 3. German Cooperation (Place horizontally)BMZ,SJAK,JIA The rest of the participating partners eg NTSA can be place below in any order depending on their seniority.st john will provide this guidance
• Develop a 15 seconds graphics Outro Appreciating partner contribution. There MUST be a Logo attached against each partner name.
• Edited video to have necessary graphics to enhance its clarity e.g. name tags
• Video to capture natural sounds during the First Aid enactment e.g. reaction from the public.
• Video to have a voice over in english
• Each Speaker must have a nametag and title
• There MUST be English Subtitles against any byte that is not in English

Responsibilities of Video grapier

• Work with the event manager to ensure he/she is aware of each days programme and plan accordingly.
• Provide videography and photography coverage for the event.
• Post-event video editing of key sessions into video snippets with key messages for the website and social media sharing
• Stream the event live on St John Ambulance social media platforms and link with Johanniter International Assistance website and social media handles as well.
• Develop an Introduction graphics clearly indicating the Project Name, Activity, Dates, location (areas covered) and duration of the Road Show. Indicate all Partners and their Logos, a few words description of what the activity is all about.
• The consultant will undertake the review of the work he is doing on daily basis during the road shows, assess and make the judgment of the data/information in close consultation with St. John staff at the event.
• The quote of the videographer/photographer should include all his/her personal costs i.e. transport, meals and accommodation for him and his team during the event and while travelling from one County to the other.

Responsibilities of St. John ambulance kenya

• Support the consultant with the day to day Programme of the event
• Plan and organize the persons to be interviewed both at the event and the st. John staff to be interviewed
• Have an inception meeting with the consultant to agree on the process, quality, deliverables and report before contracting and after the event.
• Ensure the consultants provide high quality videos and photos as per the TOR requirement
• Have daily review meeting with the consultant to check progress in each County by monitoring the quality of video being taken each day and taken photos. In case of any diversion from TOR during the daily review meeting, St. John should discuss with the consult and adjust accordingly to meet the required standards.
• Coordinate with the consultant to get relevant licenses and approval related to the e.g with the County Government where road shows are happening, especially the Kenya police, service and other relevant government departments.

Duration of Assignment.

This is a 9 -day assignment, with the assignment break down as below;

• 1day for inception and preparation
• 4- day for the Road shows across the 4 counties.
• 4days for post event video editing and final event report approved and acceptance by St John Ambulance.

Qualifications and Experience of Consultant

The independent consultant/consultancy firm must demonstrate experience and expertise as follows:

• A Degree in Journalism/ mass Communication/ videography/media or relevant course from a recognized university
• At least 5 years working experience in videography and photography with a record of providing high-quality, creative videos for clients
• Knowledge of road safety issues in the Country is desirable.
• Relevant knowledge and experience working on similar task/events is a MUST.
• Track record and evidence of previous similar work to be provided in the proposal.
• Demonstrated good working relationships with other NGOs, Government.
• Familiarity with development and humanitarian programs/issues
• High level of creativity and initiative,
• Ability to manage camera and other videography equipment,
• Experience of producing videos and photos for international organizations is an asset.
• Good command of own photo graphic equipment (cameras, lenses, lights, filters, tripods), as well as photo -related image editing software;
• Video production and photography skills.
• Experience in multimedia production, photography and videography
• Ability to work on tight schedules and under pressure to produce desired results
• Knowledge of English and Swahili languages is a MUST.