Stock Accountant at St. Lukes Orthopaedics & Trauma Hospital

Job purpose

The overall purpose of this job is to ensure proper management of the company’s inventory/ stock items, maintain and update the stock records, conduct physical stock counts, perform regular stock reconciliations and monitor stock transactions.

Key duties and responsibilities 

• Implement and enforce inventory policies, procedures, ERP workflows and internal controls.
• Plan, supervise and coordinate the period stock take exercises.
• Conduct random stock checks to confirm stock levels, expiry dates and any other anomalies and take appropriate action.
• Identify and resolve causes of inventory variances/discrepancies.
• Collate, document and report all variances reported during receipt of goods from suppliers and ensure proper adjustments are done after approval.
• Perform monthly stock reconciliations of physical counts against the system for all categories of inventory and highlight variances.
• Assist in the implementation and improvement of internal control systems and procedures to reduce theft, damage,breakage and inventory obsolescence.
• Conduct regular review and reporting on inventory ageing analysis report and take appropriate/recommended actions.
• Handle and document approved non-routine inventory transactions i.e. stock adjustments.
• Monitor all inventory related transactions on the ERP to ensure proper recording, completion and clean-up of incomplete transactions i.e. transfer orders, purchase orders and sales orders/return orders.
• Analyze inventory trends and consumption rates and advise accordingly.
• Manage the monthly financial close for inventories.
• Any other duties that may be assigned by the immediate supervisors from time to time.

Knowledge, experience and qualifications required

• Bachelor’s degree in Business Administration, Economics, Finance or other business related fields from a recognized institution.
• Must be a qualified accountant with relevant professional qualifications such as Certified Public Accountant (CPA-K) or ACCA.
• Minimum of 2 years’ experience

Competencies

Technical & Behavioural competencies

• Good understanding of stock-related operational and control requirements.
• Excellent computer skills with proficiency in MS Excel and Workbooks.
• Good communication skills in both oral and written forms.
• Ability to deliver excellent results under minimum supervision.
• A keen eye for details.
• Analytical skills.
• Ability to work under minimal supervision
• Problem-solving skills
• Communication skills
• Ability to work under pressure