Careers at Aga Khan University Hospital

Job Summary

• The incumbent will support compliance, ethics, and biosafety processes for extramural research activities in East Africa. This role ensures adherence to institutional, national, and international research compliance requirements, including safeguarding & financial conflicts of interest (FCOI), research ethics, biosafety, and regulatory reporting.

Responsibilities

• Assist in developing a compliance oversight structure within the Research Office.
• Conduct spot checks on grant activities to ensure compliance with the agency’s requirements and provide compliance review and approval on Pure AMM Grants Management System.
• Undertake spot reviews of protocols approved by AKU-ISERC and their ethical compliance.
• Provide support to establish a monitoring and evaluation system and visit to field offices to ensure adherence to compliance procedures.
• Support in providing assurance reports with results on grant compliance and risk management activity.
• Follow up on the implementation of recommendations and maintain updated tracking records.
• Prepare and submit monthly reports on the status to the Research Office.
• Conduct partner due diligence process for sub-awardees and facilitate Finance and Legal review of new funder due diligence.
• Conduct risk-based inspection of labs, assessing onsite regulatory /policy compliance.

 Requirements

• A Bachelor’s degree in finance/Audit or other relevant field.
• Minimum of 2 years or more of relevant experience.
• Experience with or ability to learn grant management and review system software and online training portals.
• Related experience in coordinating and working in an academic setting would be an advantage.
• Comprehensive knowledge of applicable local, state, and federal regulations as well as NIH, USDA, NIAID, and CDC guidelines. 
• Strong knowledge of research compliance, ethics, and biosafety regulations.
• Familiarity with donor compliance requirements (e.g., NIH, USAID, Wellcome Trust).
• Experience in working with IRBs, ethics committees, and biosafety review boards.

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Responsibilities:

• Manage regular site meetings with contractors- Act as Owner's representative on site for monitoring all contractors' construction activities and quality of work.
• Establish a schedule of inspections with contractor to assure that work is inspected and approved prior to covering up.
• Compare all aspects of contractor installations with contract documents including drawings, specifications, site meeting minutes and consultant / Owner directives to contractor
• Report daily on all construction problems and risks associated with construction works.
• Track and agree changes in Work, prepare respective cost estimates and negotiate of Change Orders with contractors; agree all changes in Work with the Client.
• Maintain an excellent relationship with all governmental building authorities.
• Establish an efficient system of documentation required for the governmental officials' permits, inspections and occupancy permits.
• Assure contractors' progress according to established schedule. Take required actions in case of substandard works and time delays.
• Establish a system of written notifications, protocols, and directives for the prompt and clear information flow to contractors, consultants and the whole team.
• Review and sign punch lists of unit exteriors and interiors, utilities, infrastructure, prepared by Site Supervisors.
• Work closely with the design team- Effectively manage RFI process
• Any other duties as assigned by the Department Head

Requirements:

• Bachelor’s Degree in construction or engineering from a recognized university
• At least 15 years of construction (on site) experience with relevant projects
• Computer experience with Windows, MS Excel, MS Word, MS Project.
• Understands fully the construction process including construction plans and specifications, relevant building code requirements and governmental permit.
• Excellent communication, organizational and interpersonal skills
• Must relate to contractors, consultants and all government authorities with a professional, honest attitude.
• Excellent team building skills and able to motivate contractors in a positive way.