Current Opportunities at UNICEF

• Under the guidance of the Senior Programme Manager (Outbreak Response) and the NYHQ Finance Manager, you will support the Polio Outbreak team, and closely collaborate with the Regional Outbreak Response Group (RORG), Incident Management Team (IMST) as well as UNICEF Regional (ROs) and Country Offices (COs), in leading on the management of polio resources. Responsibilities will include supporting the development of work plans, budgets and reports, and effectively and efficiently developing, monitoring and reporting on outbreak grant-specific budgets in line with program, UNICEF and donor requirements. The Programme Budget Specialist also provides key support to the RORG/IMST in outbreak budgetary monitoring, guidance to the ROs/COs on compliance with donor and internal UNICEF rules and regulations and other key functions as required. The incumbent will be deployed to polio outbreak countries as needed, to support monitoring polio resources, analyze reasons for under/over implementation and flag any issues encountered as per agreed workplan in line with Global Polio Eradication Initiative (GPEI) outbreak response Standard Operating Procedures (SOPs). The incumbent should also oversee the reporting of monitoring indicators to senior management groups, in particular ensuring that the SC have the necessary data to have informed discussions about the outbreak response strategy and budget.

Key Functions And Accountabilities Include The Following

• Support to financial planning and management
• Lead on the financial management of outbreak response funding and ensure financial data are regularly updated and shared with the outbreak response technical team.
• Keep track of all approved and allocated funding to outbreak countries; Monitor and analyze outbreak budget implementation and determine/recommend reallocation/pullback of funds when necessary.
• Establish a cadence to:
  • Review the ORPG smartsheet to ensure continuous quality assurance of data entries in the SMARTSHEET and monthly reconciliation between the SMARTSHEET and dynamic budgeting results.
  • Perform spot checks of the internal surge recruitment tracker (including deployments) for outbreak countries; liaise with RORG/IMST Budget Specialists or focal points for a comprehensive review and required follow-up to address any bottlenecks and support (as necessary) with taking corrective action.
  • Follow-up with the RRT/IMST/COs to ensure all outbreak finance and budget-related issues are promptly identified and resolved for the efficient functioning of polio outbreak funds.
• Liaise with RORG/IMST Budget Specialists or focal points to Identify and track in-country balances from previous allocation(s) for both SIA and surge to be accounted for in future allocations.
• Liaise with RORG/IMST/CO/HQ focal points on any outbreak financial related issues.
• Review and analyze outbreak budgets in coordination with RORG/IMST/HQ and ORPG finance team.
• Donor reporting
• Coordinate timely reviews and submission of high-quality donor proposals for outbreak response, reports and related documentation in coordination with RO/CO and HQ.
• Provide financial technical expertise
• Train country office Polio team on financial monitoring tools and GPEI budget templates.
• Represent UNICEF Outbreak team at the CO/RO level and with GPEI partners on financial related issues.
• In collaboration with the RORG/IMST, provide country support in terms of capacity building and filling gaps in finance, operations to ensure that the high investment of the Polio Programme in country offices is implemented as per the GPEI and organization expectations.
• Innovation, knowledge management and capacity building
• Lead on the development/update of SOPs for Polio Outbreak Response funds allocation and disbursement
• Collaborate with colleagues in WHO, RORG/IMST to develop user friendly tools on finance-related outbreak data
• Focal point/Lead/Manage the automation process of outbreak monitoring reports to ensure accuracy of finance data to be shared to different management groups.

To qualify as an advocate for every child you will have…
Education
The following minimum requirements:

• An advanced university degree (Master’s or higher) in financial planning/management, or another related field

Work Experience

• Minimum of five years of relevant work experience in the development field, with financial, Programme budget and contributions management and report writing, accompanied by knowledge of developing countries’ financial issues.
• In depth knowledge of UNICEF’s financial systems and policies including vision and insight required

Language Requirements

• Fluency in English is required.

The Following Desirables
Work Experience:

• Experience in managing multiple data set with advanced excel spreadsheet or PowerBI as an asset.

Language

• Working knowledge of French is a strong asset. Knowledge of another official UN language (Arabic, Chinese, Russian or Spanish) is an asset.

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How can you make a difference?

• Under the close supervision and guidance of the Senior Programme Manager (Outbreak Response), you will support the Polio Outbreak Response Work Stream in Nairobi, Kenya, by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement, and monitor the team activities, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations. The Assistant works closely with other Programme Assistants within the Polio Eradication Programme.

Key Functions And Accountabilities Include The Following

• Facilitate the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements.
• Assist in basic research, drafting of presentations, statements, day-to-day correspondences, and memos. Prioritize and track the schedule of meetings and respond to information queries in person or by telephone or e-mail.
• Collecting invoices and filing documents for approval and thereafter processing in VISION and Mycase.
• Preparing and maintaining records, documents, and control plans for the monitoring of project/programme implementation and financial expenditures.
• Supporting the management of administrative supplies and office equipment.
• Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.
• Arrange for the Senior Programme Manager – Outbreak Response’s participation in internal and external meetings, conferences, and visits to UNICEF regional and country offices, and prepare background information and briefings on sponsoring offices and institution as required.
• Supporting capacity development activities, meetings, and conferences by making the logistical arrangements, through engaging with facilitators, caterers, and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.
• Arrange travel for the unit using online bookings tools to set-up itinerary, requesting visa, security and medical clearance, hotel booking and ground transportation.
• Maintain travel plan, certifications in VISION in coordination with travel unit, manage travel arrangements including preparation of TAs, processing of itinerary, visas, health and security clearances and other related work for travel of professional staff, and for consultants, as necessary.
• Provide support in preparation of interviews for recruitment and liaise with Polio Operations Assistant in HQ to ensure supporting documentation is in order.
• Monitor and update the financial commitments and expenditures against the budget within Cross-Sectoral Areas such as travel, contracts, and meeting expenditures.
• Assist in preparation of Annual Work Plans budget, flag any deviations from agreed plans and coordinate with the Operations Assistant and Polio Finance Team as needed.
• Preparing and maintaining records pertaining to programme planning and development for the Polio Outbreak Response Work Stream.
• Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and makes amendments and alterations as per section revisions when necessary.

To qualify as an advocate for every child you will have…
Education
The following minimum requirements:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Work Experience / Skills

• A minimum of six years of progressively responsible administrative or clerical work experience is required.
• Excellent understanding of contractual regulations and processes in UNICEF or UN system.
• Experience in facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery.
• Experience in arranging travel using online booking tools to set-up itinerary, requesting visa, security and medical clearance, hotel booking and ground transportation.
• Good knowledge of IT tools including Word, Excel, PowerPoint, ERP (Vision) and SharePoint

Language Requirements

• Fluency in English is required.

Language
The following desirables:

• Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.

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How can you make a difference?

• Under the guidance of the Senior Programme Manager (Outbreak Response), you will provide overall coordination support to regional (ROs) and country offices (COs) on Polio outbreak responses (encompassing planning, preparedness, response, and monitoring) in affected countries, working in close collaboration with Global Polio Eradication Initiative (GPEI) partners and RO/CO/HQ colleagues.

Key Functions And Accountabilities Include The Following

• Work closely with the Polio Outbreak Response team and RO polio focal points to ensure timely and efficient coordination of Polio outbreak responses in affected countries.
• Support the Senior Programme Manager in providing strategic and operational oversight of polio outbreak response operations, particularly around the areas Vaccine Management (VM), Social Behaviour Change (SBC) and access constraints, ensuring that the needs of the population are addressed and are aligned with the government/Ministry of Health (MOH) plans and strategies and the polio outbreak response SOPs.
• Support RO/COs in developing outbreak response plans, including campaign and surge budgets. Periodically conduct reviews of operational bottleneck hampering polio outbreak response efforts.
• Provide in-country support to COs before, during and after polio campaigns with a focus on coordination and operational issues.
• Support RO/COs in the implementation and monitoring of Polio Emergency Procedures (PEP) where applicable.
• Contribute to the deliverables of the Outbreak Response and Preparedness Group (ORPG), in particular on response strategies, coordination and efforts to improve the quality of responses.
• Monitor emerging humanitarian, economic, political, and recovery trends, and potential socio-political instability. Identify impact on polio outbreak response efforts.
• Provide UNICEF Polio Eradication senior leadership with timely updates and analysis on the Polio outbreaks, emerging trends and risks. Provide inputs for UNICEF documentation/reports and briefing notes for senior management.
• Work closely with planning, finance, human resources and advocacy colleagues to ensure quality responses and that processes are streamlined and efficient.
• Support in-country and regional SBC and VM assessments and interventions as needed, as well as the development of polio response strategies with humanitarian partners during humanitarian and protracted emergency situations.

To qualify as an advocate for every child you will have…
Education
The following minimum requirements:

• An Advanced University degree in one of the following fields: public health, social sciences, international law, public health, international relations, or other related disciplines.

Work Experience

• At least 5 years of progressively responsible professional work experience at the national and international levels in emergency programming, public health emergencies, programme/project development, planning, implementation, monitoring, evaluation and administration.
• Knowledge and field experience of UNICEF programmes required.

Language Requirements

• Fluency in both written and spoken English is required.

The Following Desirables
Work Experience:

• Prior emergency response experience with UNICEF especially in polio eradication and complex humanitarian environment are an asset

Language

• Working knowledge of French is a strong asset. Knowledge of Arabic and Portuguese or another official UN language (Chinese, Russian or Spanish) is also an asset.