Fresh Openings at St. Lukes Orthopaedics & Trauma Hospital

Job Purpose

The overall purpose of this job is to provide strategic leadership and management oversight in the finance department to ensure effective business and financial planning, monitoring, management and reporting, including development of policies, systems, processes that would safeguard the financial resources and lead to attainment of the Hospital’s strategic objectives.

Key duties and responsibilities

1. Develop and ensure implementation of the finance strategy in line with the Hospital’s overall strategy;
2. Demonstrate ownership of and communicate the finance department’s strategic direction and objectives to all staff.
3. Develop and ensure implementation of the finance department’s annual work plans in line with the hospital’s strategic plan;
4. Participate as a member of senior management in formulating corporate strategies, policies, plans and budgets and in monitoring the Hospital’s performance to ensure that the corporate objectives and targets are achieved;
5. Oversee day to day operations in the finance department including allocation of duty roster, annual leave and enforce ethics and professional standards;
6. Develop and ensure implementation of an appropriate financial policy framework to guide the financial decision making in terms of turnover, profit, costs and investment and forward planning in consultation with the Director Operations and the CEO;
7. Continuously review the finance policies and procedures to ensure compliance with the strategy and the present challenges;
8. Co-ordinate and guide Senior Management and Heads of Departments in the preparation and evaluation of departmental annual budgets and consolidate the same in line with the hospital’s objectives;
9. Develop and ensure implementation of robust systems and procedures for monitoring performance against budget;
10. Ensure proper maintenance of financial records to meet legal and tax requirements and to measure both the inputs and the outcomes of finance operations including provision of accounting services, management accounting and forecasting, budgeting and control systems;
11. Develop and maintain strategic working relations relationships with key stakeholders for the finance division such as bankers, investment managers, pension advisers, auditors and key/leading corporate clients;
12. Provide professional financial advice to Senior Management, the Board of Management and its Committees;
13. Manage the Hospital’s cash flow and forecasting and treasury management operations;
14. Oversee the preparation of accurate and up to date financial and management accounting information to facilitate the preparation of reliable reports, budgets, business plans and management decisions;
15. Oversee the preparation of management and financial information;
16. Establish and maintain effective control systems for the preparation of monthly, quarterly and year end management and statutory accounts;
17. Oversee implementation of capital expenditure projects and asset acquisitions and ensure maintenance of an up to date assets register;
18. Design and manage the implementation of effective front office systems for admission and discharge of patients, proper recording and billing, collection of all Hospital dues, and implementation of appropriate recovery measures on any outstanding debts;
19. Ensure appropriate financial reporting and establish, monitor and report financial performance indicators to various levels of management and the Board of Management;
20. Establish and maintain effective internal control systems and procedures;
21. Prepare and submit all monthly, quarterly and annual reports;
22. Prepare the finance department’s income and expenditure budget and monitor its implementation upon approval;
23. Oversee the budgeting, expenditure and overall financial operations and reports of the hospital
24. Build, lead and motivate a competent finance management team including performance appraisal, that will in turn ensure that the department has the right people in the right places to sustainably support the delivery of accounting services at the Hospital; and
25. Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

Knowledge, experience and qualifications required

• Master’s degree in Economics, Finance or any other business related fields from a recognized institution.
• Bachelor’s degree in Accounting, Finance or any other business related fields from a recognized institution.
• Must be a qualified accountant with relevant professional qualifications such as Certified Public Accountant (CPA-K) or ACCA with a valid practicing license e.
• Minimum of 7 years’ experience Competencies

Technical & Behavioural competencies

• Proven record of accomplishment of success facilitating progressive organizational change and development within a growing organization.
• Knowledge and understanding of computerized accounting systems preferably in multi user/network environment.
• Excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills.
• Strong mentoring, coaching experience to a team with diverse levels of expertise;
• Entrepreneurial team player who can multitask.
• Ability to influence and engage direct and indirect reports and peers.
• Exceptional written, oral, interpersonal, and presentation skills and ability to effectively interface with senior management.
• Demonstrated ability to handle divisional budgets, resources, processes and projects.
• Thorough knowledge of the health care industry/sector and knowledge of regulatory requirements affecting the sector.
• Strategic relationship management skills.
• Strong analytical and problem solving abilities.
• Results oriented with ability to deliver desired outcome.
• Ability to identify and respond to risk areas within the division.
• Strong interpersonal skills including communication, persuasion, motivation, loyalty, and openness.
• Must be an honest person full of integrity in their personal conduct and handling of job responsibilities.

go to method of application »

Job Purpose

The overall purpose of this job is to provide leadership and management oversight on the supply chain and distribution department and oversee efficient and cost-effective procurement of goods and services in order to ensure value for money and alignment to the hospital’s objectives

Key duties and responsibilities

1. Ensure effective operation of the Procurement Department including the supervision of all supply chain staff;
2. Ensure the timely procurement of quality goods and services and disposal of obsolete assets, unserviceable and surplus stores;
3. Ensure proper inventory management including periodic stock take exercises;
4. Undertake contract negotiations and review & manage all contracts within hospital guidelines in liaison with management;
5. Develop, facilitate, implement, monitor and review the hospital procurement plan;
6. Coordinate the internal monitoring and evaluation of supply chain functions to ensure compliance with procurement laws, regulations and practices;
7. Perform secretarial roles to the Hospital Tender and Disposal Committee;
8. Coordinate tender advertisement process, tender opening and evaluation;
9. Update and maintain a suppliers list from which bidders for Request for Quotations (RFQs) and Invitation to Bids (ITBs) can be sourced
10. Review order requests in regards to the technical specification, selection & exclusion criteria, allocated budget & funding;
11. Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems;
12. Ensure that the goods and services are supplied in a timely manner, are of good quality and quantity and of the best price quality ratio;
13. Ensure the accurate and safekeeping of all procurement documents, files and samples;
14. Prevent unnecessary waste, including inefficiency, poor administration, and lack of oversight and coordination;
15. Write and submit, daily, weekly and monthly reports for the department to the management;
16. Prepare and forward departmental budget, work schedules/duty rosters and other departmental requirements;
17. Conduct and chair departmental meetings, attend HODs meetings and other hospital meetings from time to time; and
18. Any other responsibility assigned to the jobholder by the supervisor from time to time.

Knowledge, experience and qualifications required

• Bachelor’s degree in Supply Chain Management, Pharmacy, Commerce, Finance, Economics or any other related field from a recognized institution
• Full professional qualifications in Purchasing and Supplies Management.
• Must be a Professional Member of Kenya Institute of Supplies Management with a valid practising license
• Minimum of 7 years’ experience in supply chain management and prior experience in healthcare sector.

Competencies

Technical & Behavioural competencies

• Thorough understanding of procurement laws and procedures.
• Skills in developing Service Level Agreements.
• Knowledge and experience in demand and supply system and best procurement practices.
• Project management skills.
• Ability to lead, influence and drive change initiatives in support of business strategies within the division.
• Ability to delegate duties and follow through on results
• Strong leadership and skills
• Strong communication and presentation skills including ability to develop proposals
• High-level interpersonal and cross-cultural skills, including ability to build alliances and collaborative relationships with sensitivity to diversity.
• Strategic thinking and problem-solving skills.
• Analytical and creative thinking skills.
• Strong persuasion and negotiation skills.