Careers at Victory Farms

As the Human Resource Data Analytics Supervisor, you will play a key role in ensuring accurate collection, analysis, and reporting of HR metrics across Victory Farms locations. This position is vital in maintaining data integrity related to attendance, overtime, and other workforce analytics, enabling management to make informed decisions while ensuring compliance with company policies and labor regulations. The role also involves leading a team of HR Data Analysts and optimizing HR data processes for efficiency and accuracy.

Key Responsibilities:

• Data Collection & Management: Ensure accurate and efficient collection and compilation of HR metrics and data from various sources, including the HR Management System (HRMS), Time and Attendance systems, and other relevant sources.
• Time & Attendance Reporting: Oversee the timely preparation and distribution of Time and Attendance reports to managers, ensuring accuracy and completeness.
• Data Analysis & Insights: Analyze and present HR data and reports, identifying trends, anomalies, and potential errors. Provide actionable insights and recommendations to management for process and policy improvements.
• Compliance & Policy Adherence: Ensure strict adherence to company policies and labor laws regarding casual employee attendance, monthly rotations, and other relevant areas.
• Biometric Management: Manage biometric systems and coordinate full time employees and casuals registration processes, ensuring data accuracy and system reliability.
• Exception Reporting & Follow-Up: Generate and distribute exception reports, such as summaries of “no clock-in” reports, tardy reports for scorecards, and other relevant exceptions. Follow up with managers on reported issues and track resolution.
• Payroll Processing Support: Finalize and share payroll reports, ensuring data accuracy and timely submission.
• Data Updates & Maintenance: Ensure timely and accurate updates of online Excel spreadsheets for overtime, towing, shift changes, and shift swaps/changes, adhering to established deadlines and protocols.
• Team Leadership & Development: Supervise, mentor, and develop HR Data Analysts, fostering a collaborative and high-performing team.
• Data Privacy & Security: Ensure compliance with data privacy regulations and best practices, safeguarding sensitive employee information and maintaining confidentiality.
• Special Projects & Support: Perform other tasks and projects as assigned by management to support HR objectives and contribute to the overall success of the department.

Skills and qualifications

• Bachelor’s degree in Human Resources, Business Administration, Statistics, or a related field.
• Minimum of 3 years of progressive experience in HR data analytics.
• Proficiency in HRMS systems, Time and Attendance systems, and Microsoft Excel (advanced level).
• Expertise in data analysis tools and techniques (e.g., Excel, SQL, R, Python, Tableau, Power BI).
• Strong understanding of data visualization principles and best practices.
• Demonstrated ability to collect, clean, analyze, and interpret large datasets.
• Ability to identify trends, patterns, and insights from data.
• Ability to translate complex data into clear and concise reports and presentations.
• Solid understanding of HR principles, practices, and metrics.
• Familiarity with various HR functional areas.

Benefit:

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.

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Roles & Responsibilities:

• Monitor daily cash positions and manage cash flow to ensure sufficient liquidity for operations.
• Perform cash forecasting and ensure accurate and timely funding of bank accounts.
• Monitor Lotus/Petty cash usage and review related reconciliations from admin Assistants. 
• Coordinate with banks and other financial institutions to manage daily cash requirements.
• Conduct regular bank reconciliations and resolve discrepancies.
• Ensure all bank transactions are recorded accurately and timely in the accounting system.
• Processing of payments including Mpesa, ensuring adherence to company policies and procedures.
• Verify payment requests, ensuring accuracy and completeness of supporting documentation.
• Prepare and analyze treasury reports, including weekly cash flow plans.
• Provide regular updates to senior management on cash positions and treasury activities.
• Maintain accurate and up-to-date documentation for all treasury-related activities.
• Work closely with other departments to support financial planning and decision-making.
• Liaise with auditors and provide necessary supporting documentation for audits.
• Effective and efficient overall planning, administration, coordination, and evaluation of all functions of the SACCO
• Ensure correctness of books of accounts, receipts, and disbursements are well maintained.
• Ensure safe custody of all funds, documents, and property belonging to the SACCO and ensure their safekeeping.
• Maintain revaluation accounts and explain Forex Movements month on month
• Manage FX by proactively sharing information, forecasts and strategies to manage FX Exposures.

Skills and qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Professional accounting qualification (CPA, ACCA, or equivalent) is preferred.
• Minimum of 3-5 years of experience in treasury, finance, or accounting roles.
• Strong understanding of cash management & banking,
• Proficiency in financial software and MS Office, particularly Excel.
• Excellent analytical, problem-solving, and organizational skills.
• Strong attention to detail and accuracy.
• Ability to work under pressure and meet tight deadlines.

Desired Personality Traits:

• Ability to analyze complex financial data and provide actionable insights.
• Excellent written and verbal communication skills.
• High ethical standards and ability to handle sensitive and confidential information.
• Ability to work effectively within a team and collaborate with cross-functional teams.

Benefit:

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.