Internship Opportunities at SNV Netherlands Development Organisation

Job Description

The intern will report to The Country Finance Officer: Treasury and Finance control and will be charged with the following responsibilities:

• Assisting with scanning documents.
• Assisting with verifying and analysing quotes for the selected supplier for review.
• Preparing payments in Sap by Design and in the bank platform
• Updating suppliers on all payments made i.e., relevant details of the payment.
• Preparing the cheque register and processing the  bank reconciliations.
• Ensuring that new suppliers have provided all relevant information required to be added in SAP by Design e.g., bank details, postal addresses.
• Updating the new suppliers with master data after approval by Country Finance Manager
• Reconciling M-PESA payments for participants.
• Preparing LPO in the system after the supplier has been approved and go ahead for LPO given.
• Follow up on invoice submission and uploading the invoices in the shared folders and requesting statements from suppliers.
• Checking for completeness of documents before payments are done.
• Reviewing invoices and check whether they match with the LPO.
• Finding and preparing documents in preparation for project audits and filing them back in an orderly manner.
• Reviewing expenses returned by staff to check if they reconcile with work advance given and prepare a spreadsheet for approval.
• Any other duties as may be assigned by Country/ Project Finance Officer.

Qualifications

• Bachelor Degree in Finance, Accounting or business administration with a CPA Part 3.
• Currently in the final year of undergraduate degree or completed his/her studies.
• Knowledge of NGO/ International development financial policies would be an added advantage.
• Keen to learn
• Attention to detail
• Computer literacy; Ms Word, Excel and power point
• Diligent
• Professional etiquette

Additional Information

• Duration - 6 Months

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Job Description

An opening exists within SNV Kenya for an internship with the finance department. The intern will support project controls with the following responsibilities:

• Audit Expense Reports (ERs) and ensure they are sufficiently supported.
• Support retrieving audit documents (Local, Corporate, and project specific)
• Assist in verifying and analysing quotes for selected suppliers for review.
• Track payments for suppliers, consultants, partners, and staff ERs to ensure that they are settled/reimbursed on time
• Support in preparing monthly internal BVAs for submission to the Project Managers, Sector Leaders, and other stakeholders
• From time-to-time travel to the field to support advisors in filling the MPESA reimbursement forms; ensure all details are accurate.
• Review Quarterly FRs from Subgrantees (Partners, Business Cases), and preparing review reports for signing by the relevant PFOs, Business Case Managers, and PMs
• Read vastly on SNV policies and project management execution policies, different donor rules and regulations, statutory laws, taxation, and practically apply them in delivery of the daily finance tasks
• Assist in donor budget preparations (for new proposals or addendum)
• Assist in collating support documents for donor reporting (Quarterly, Half Annually, Annually etc)
• Participate in SNV’s extra curriculum activities and contribute to learning, improvement and implementation of finance policies, SNV 2030 strategy
• Check and follow up that all payments made have the respective POPs.
• Confirm the correctness of vehicle mileages.

Qualifications

• Bachelor’s degree in finance, Accounting, or business administration with a CPA Part 3.
• At least 1 year experience in Finance and accounting
• Knowledge of NGO/ International development financial policies would be an added advantage.
• Keen to learn
• Attention to detail
• Computer literacy ; Ms Word, Excel and power point
• Diligent
• Professional etiquette

Additional Information

• Duration - 6 Months