Job Opportunities at Aga Khan University Hospital

Entity

AKU Hospital, Nairobi

Job Summary

The Manager, Purchasing and Supply Chain Management will manage and optimize CAPEX and OPEX Procurement and Supply Chain operations; and will procure OPEX (Medical and Non-Medical) and CAPEX (Medical and Non-Medical) for Hospital, University, Outreach and for any other site that the institute directs. S/he will manage the PSCMD inventory locations and control item movement into and from the department.

Responsibilities

• Ensure accurate transactions and purchase order approvals as per approval matrix.
• Lead the teams in ensuring that the users’ supplies requirements are met.
• Ensure appropriate inventory levels are maintained within stocking locations at MMD.
• Monitor hospital wide inventory levels and alert users on high inventory levels.
• Sign-off on month end and stock take reports.
• Co-ordinate the quarterly stock count and submit the variance explanations to Finance.
• Lead the team in ensuring timely submission of supplier invoices to Finance.
• Define responsibilities and functions of subordinate positions and assist in establishing staff requirements and scheduling.
• Guide coordinators in review and development of policies and standard operating procedures.
• Work collaboratively with users and supply chain leadership to develop and maintain processes designed to ensure quality service delivery.
• Lead the team in development and implementation of quality improvement programs in the supply chain function.
• Coach the team members on JCIA, ISO and Quality Systems departmental compliance.
• Prepare reports on Key Performance Indicators and complete data requests.
• Liaise with ICT for PSCMD’s information needs and with Finance during internal and external audits.
• Perform corrective action for system errors experienced by users.
• Facilitate departmental leave approval and oversee the system’s master functions, all user creation requests and mark-up due to change in purchase costs.

 Requirements

• Master’s degree (an additional diploma/ degree in Supply Chain Management would be an added advantage);
• Minimum 5 years’ experience in an equivalent role;
• Should have led a team of minimum 5-7 executives and at least one Assistant Manager;
• Demonstrable experience in the implementation and support of information systems.
• Experience in supply chain or logistics and operations in a busy setup.
• Commendable leadership, negotiation and conflict resolution skills.
• Good analytical, documentation and organizational skills.
• Excellent interpersonal and communication skills.
• Unquestionable integrity and ability to maintain confidentiality.
• Professional attitude and strong work ethic with attention to timeliness.

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Department

AKU Finance

Entity

Aga Khan University

Job Summary

The University is looking to recruit a students’ finance accountant on a fixed term contract. The successful candidate will be responsible for managing and collecting dues from the students and corporates of the Aga Khan University accordingly the institutional policies and procedure. They will also manage receivable schedules, communicate and follow up with students and corporates for recoveries, as well as to maintain the receivable accounting in the general ledger. The incumbent will report to the Finance Coordinator, Aga Khan University, Nairobi Campus.

Responsibilities

• Manage student and corporate receivables section of the Aga Khan University, Kenya
• Maintain students’ financial record in the Student Financial System
• Develop weekly and monthly schedules of student and corporate receivables
• Invoice and communicate to students and corporate clients the relevant fees as they fall due and ensure timely collection of dues
• Assist in the reduction of overall receivable amounts to acceptable levels
• Coordinate analysis of delays on collections and proposal of remedial action
• Maintain comprehensive monthly reconciliation of student and corporate client accounts and sending out timely client statements on a monthly basis
• Resolve / respond to students and corporate client queries on time, while liaising with the different AKU schools in regards to the queries
• Handling disputed debt and negotiating to bring payment within the agreed terms
• Ensuring monthly and year end processing deadlines are met as required
• Assist in preparing payments, journals and credit notes and ensuring they are allocated correctly and in a timely manner
• Participate in presenting finance matters during student orientation & other forums as requested by user departments
• Assist in preparing audit schedules after end month closing
• Any other responsibility as may be assigned by the supervisorv

 Requirements

• Undergraduate degree in Accounting and Finance
• CPA/ACCA qualification
• Over 3 years of continuous, professional experience in credit control
• Computer and technical skills in accounting applications
• Demonstrated knowledge in ERP
• Demonstrated team player skills in diverse settings
• Strong interpersonal skills
• Self-driven and able to solve problems
• Good communication skills in both oral and writing
• Seeks and accepts advice and adheres to deadlines
• Professional attitude and strong work ethic with attention to timeliness

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Department

Institute for Human Development Office

Entity

IHD

Job Summary

The purpose of this role is to coordinate assessments and nursing care of patients attending hospitals participating in a genetic study of neurodevelopmental disorders, in particular Attention Deficit Hyperactivity Disorder (ADHD) and Autism Spectrum Disorder (ASD) in Nairobi. The Research Officer will be expected to work with the hospital members of staff to ensure delivery of quality care to the participants. Other roles will include oversight to data collection and recruitment of study participants, ensuring adherence to standard operating protocols for the NeuroDev study.

Responsibilities

• Coordinate medical and nursing care particularly for people visiting outpatient clinic;
• Oversee the screen and identification of eligible participants;
• Provide information, education and support to families or guardians of potentially eligible research participants;
• Facilitate the participant consenting process for the NeuroDev study;
• Coordinate collecting of sociodemographic and phenotype data, using research electronic data capture software;
• Coordinate collecting of blood and saliva samples, while ensuring proper storage and transport;
• Manage study-specific research staff s assigned to the hospital under this study;
• Foster good working relations with hospital’s nursing, clinical team, and other support departments;
• Be willing to participate in continuous medical education (CME) activities in mental/neurological health care.

 Requirements

• A clinical degree, either Medical Degree or BSc. in Nursing. A master’s degree is preferable;
• Demonstrated research experience in carrying out research studies in medical or public health;
• At least 1 years’ experience in clinical care/ nursing;
• Flexibility; able to work extra hours when needed;
• Ability to work with vulnerable populations such as those with neurological or mental health disorders;
• Demonstrated strong interpersonal and communication skills (oral and written);
• Demonstrated computer proficiency in project management tools and Microsoft Office applications;
• Experience in care for children and adolescents with behavioral or neurological disorders is an added advantage;
• Willingness to travel to other NeuroDev sites within the country.

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Department

AKU Finance

Entity

Aga Khan University

Job Summary

The University is The University is looking to recruit a grants accountant on a fixed term contract. The successful candidate will be responsible for monitoring the financial progress of research and programmatic grants by preparing grant budgets, developing grant financial reports as per the granting agency guidelines, analyze variances. They are required to work independently and closely with the programmatic team to ensure financial compliance during the grant implementation. This position will also support grant audits and financial accounting for grants. The incumbent will report to the Grants Coordinator, Aga Khan University, Nairobi Campus.

Responsibilities

• Working closely with the Principal Investigators to ensure that all project activities are allocated accurate costs and are reflected on the project budget
• Ensure that the budgets are prepared following AKU policies and the granting agencies terms and conditions
• Exercise judgment to ensure that all decisions relating to research grant management are made in accordance with relevant rules, legislation and policies and in the University’s best interest
• Coordinate &/or develop grant applications and taking responsibility for monitoring the projects’ milestones
• Lead the writing of research proposals and grant applications for submission to donors
• Building effective communication strategies with a variety of stakeholders and colleagues to ensure that information exchanges are timely, accurate and useful
• Reporting progress to donors and ensuring that grants are acquitted in a timely manner and as per their specification
• Assist in preparation of internal grants reports to be shared with the Principal investigators
• Facilitate external grant financial audit
• Issuance of the audit report within the required timeline
• Review requisitions raised by the different departments to ensure spending is within the approved budgets
• Ensure all requisitions are adequately supported and approved by the department heads, done in a timely manner and charged correctly

 Requirements

• Undergraduate degree in Business Administration or Finance.
• CPA/ACCA qualification
• 2-3 years of continuous, professional experience in Finance and accounting
• Project management experience will be an added advantage
• Demonstrated team player skills in diverse settings
• Self-driven and able to work independently
• Good communication skills in both oral and writing
• Demonstrated ability to solve problems
• Strong interpersonal skills
• Seeks and accepts advice and adheres to deadlines
• Professional attitude and strong work ethic with attention to timeliness

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Department

Institute for Human Development

Entity

IHD

Job Summary

The purpose of this role is to assist with assessments and nursing care of patients attending hospitals participating in a genetic study of neurodevelopmental disorders, in particular Attention Deficit Hyperactivity Disorder (ADHD) and Autism Spectrum Disorder (ASD) at the Aga Khan University Hospital. The nurse will be expected to work with the hospital members of staff to ensure delivery of quality care to the participants. Other roles will include recruitment of study participants, and data collection, while observing adherence to standard operating protocols for the NeuroDev study.

Responsibilities

• Assist with nursing and medical care particularly for people visiting neurodevelopmental and neurological outpatient clinic;
• Screen and identify eligible participants among children at homes, schools and hospitals;
• Provide information, education and support to families or guardians of potentially eligible research participants;
• Administer the informed consent process for the NeuroDev study;
• Assist in collection of sociodemographic and phenotype data, using research electronic data capture software;
• Assist in collection of blood and saliva samples for genetic studies, while ensuring proper storage and transport;
• Foster good working relations with hospital’s nursing and clinical team and be willing to participate in continuous medical education (CME) activities in mental/neurological health care.

 Requirements

• A Diploma in Nursing, Registered with the Nursing Council of Kenya;
• At least 2 years’ experience in clinical care/ nursing or research studies;
• Flexibility; able to work extra hours when needed;
• Ability to work with vulnerable populations such as those with neurological or mental health disorders;
• Demonstrated strong interpersonal and communication skills (oral and written);
• Demonstrated computer proficiency in project management tools and Microsoft Office applications;
• Experience in care for children and adolescents with behavioral or neurological disorders is an added advantage;
• Willingness to travel to other NeuroDev sites within the country.