Job Opportunities at Jhpiego

Responsibilities:

• Lead in designing, planning and supervising implementation of Jhpiego’s communication strategy and consequent programs’ communication plans of the country program including work plans and budgets.
• Producing, and overseeing the production of, written and graphic materials which ensure consistency and compliance with program brand, values, key messages, and style guidelines
• Oversee collating of impact narratives and thought leadership articles (opinion pieces) within Jhpiego strategic objectives, including issue & lead identification, story board creation, writing and dissemination.
• Mainstream project communication principles within project management cycle through collaboration with teams to tailor make communication solutions for individual projects -include: implementation plans and budgets
• Promote collaboration and dialogue across teams by introducing diverse methods, tools, and channels for internal communication including a feedback mechanism
• Identify, network and build relationships with key collaboration partners Including donor, governments, media owners, editors, reporters, producers and bloggers to build an ally media base and increase positive visibility for Jhpiego beneficiaries.
• Provide guidance to the Country Director and Project Directors’ on communication needs and decisions pertaining to Jhpiego Communications and market positioning.
• Develop and participate regular informal and formal reflection, knowledge sharing and learning events on communications
• Manage digital and social media presence

Qualifications

• A Master’s degree in communications, journalism, public/media relations, or a related field;
• 8 years’ work experience in communications or public relations with a track record of success in raising the visibility of social issues and organizations, and shaping public debate;
• Proven ability to manage the workflow of projects, including facilitating project scope, identifying goals and deliverables, planning and scheduling project timelines, and monitoring project progress;
• Experience interacting with donor funding agencies and/or private sector
• Experience in development of strategic and tactical communication interventions;
• Strong writing, editing, and proofreading skills;
• Experience in developing content for a variety of materials (e.g. news articles, newsletters, web content, advocacy resources, and email marketing materials, etc.);
• Demonstrated ability to research, write, fact-check, and edit a variety of communication pieces for target audiences with minimal supervision;
• Demonstrated ability to meet tight deadlines, handle simultaneous assignments, and work within a team setting across varied time zones;
• Strong organizational skills and a proven ability to concurrently manage a large number and wide variety of projects with strict deadlines;
• Experience working on health, and/or social issues a plus;
• Proficiency in Computer skills including demonstrated hands on-experience with MS Word, MS Power Point, MS ACCESS and MS Excel.
• Proficiency in both written and spoken English and Kiswahili.

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Reporting to the Country Director, the Program Officer will assist in managing the administrative, financial and logistical functions in the Country Director’s office. This will include coordinating information and workflow, updating and following up on delegated tasks to ensure progress to deadlines, keeping programs on schedule, scheduling meetings and receiving visitors and maintaining visitor logs.

Responsibilities:

• Manage Country Director’s office activities such as travel logistics, travel advance requests and conference registrations.
• Manage and organize for Country Director’s office meetings, preparing the requisite paperwork, venues, contacting and coordinating participants as necessary.
• Welcome high level visitors and be responsible for protocol arrangements
• Provide or liaise with others to provide background information for meetings; and presentations and compile reference material as needed.
• Development of meetings agendas, arrange needed facilities and take minutes as appropriate.
• Review mail for Country Director’s attention and reroute mail to appropriate staff.
• Maintain files and corporate records and retrieval as requested.
• Review documents as needed, ensuring correct grammar and syntax and accuracy of information.
• Update and follow up on delegated tasks to ensure deadlines are met.
• Assist in preparing summary documents and ensure accurate, high quality information for management/stakeholders/partners meetings.
• Coordinate and organize high-level seminars and technical meetings off-site or international.
• Facilitate the management of the Country Director’s diary and calendar of events.
• Provide Administrative support to other directors as may be required from time to time in liaison with the Country Director.
• Draft and develop routine correspondence on behalf of the Directors/leads and respond on their behalf on routine and administrative issues
• Prepare and submit program related requests, subscriptions, reimbursements/expense reports and other related internal documentation.
• Liaise closely with the other program staff in facilitating operations of the organization and effectiveness of the Country Director’s office
• Provide regular feedback to the Country Director on office related administrative matters.

Qualifications:

• University degree in business administration or related field. Additional post-qualification certifications are an added advantage
• Secretarial training and/or office management training or part certification in a professional field
• Minimum 4 years’ relevant experience in related field.
• Experience working in a busy office in a reputable NGO /Development Agency
• Proficiency in the use of computers and Microsoft Office
• Proficiency in both written and spoken English and Swahili.