Jobs at Gap Recruitment Services Limited

Job Purpose: Our client, leader in the automotive batteries, solar energy, energy storage, and water heating solutions industry is seeking to hire an Assistant Workshop Technician who will carry out repairs of items brought to the workshop, communicate to the clients and manage workshop processes and also assist in the preparation of all solar installations, service contracts, call outs and trouble shooting.

Key Responsibilities:

• Assist the team in designing of systems from main items to wiring diagrams/pictorials for presentation or any other purpose.
• Receive and record items brought into the workshop for repair and have an up-to-date report on their status.
• Diagnose faulty items brought to the workshop to find the root cause of failure, write a report and share with the client and concerned persons.
• Ensure all items brought to the workshop are repaired/returns to clients as per the findings and agreement with the client.
• Process and arrange proper return/replacement of defective item on warranty as per the company policy.
• Monitors repair parts usage to determine if current stock levels are adequate for maintaining repairs schedule and submits monthly requirement to procurement for action.
• Open jobs in Navision for every solar installation while ensuring jobs are closed as and when they are concluded
• Assist the team in preparation of all installations, site surveys and call outs by properly coordinating and allocating resources such as technicians and vehicles. Ensure preparations are done a day or 2 before actual installation dates to allow for early departure of the team to site.
• Ensure installation materials are always available in our stores.
• Prepare and request for technicians' payments via petty cash and via sending directly to payables in Nairobi. Ensure all invoices are sent and posted on the system on time and correctly
• Manage day to day interactions with clients either directly or indirectly through receiving both internal and external calls, mail and walk in clients in the technical department.
• Invoicing and requisition of items from stores.
• Research, test and write report for all new items brought for testing.
• Enforce workshop kaizen and the 6s by ensuring that only the required items are in the work shop and all the rest are in their rightful place.
• Participate in weekly and monthly stock take of solar items.
• Perform other duties as assigned.

Qualifications and Skills:

• Bachelors Degree in Electrical/ Energy Engineering and/or related technical field.
• Basic Plumbing & Electrical Certificates will be an added advantage.
• Hands-on Installation works in Solar Water Heating, PV & Power Back-up systems.
• At least 3 years technical experience in the solar industry.
• Ability to work in a dynamic environment in a small team and enjoy multi-tasking and working under pressure to achieve deadlines.
• Planning and organizational skills.
• Ability to project a positive image for him/ herself and the company.
• Highly Analytical.
• Quick learner, capable of grasping the structure & intricacies of the energy business & markets.
• Self-motivated with persuasive, enthusiastic and client-centric focus.

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Job Purpose:

• Our client, a leader in the automotive batteries, solar energy, energy storage, and water heating solutions industry is seeking to hire a vibrant logistics assistant who will support the logistics or supply chain team in managing the movement and storage of goods and materials. The logistics Assistant will also be tasked with procuring quality goods and services for the organization at competitive prices and fast track purchasing cycle as per the company policy within the agreed timelines.
• The ideal candidate should have expertise in both local and overseas procurement.

Key Responsibilities:

• Review purchase requests and source for quotations based on approved specs, negotiate and share price comparison for decision making.
• Pre-qualify all in-market/local suppliers in-line with the organizations prequalification criteria and maintain updated records.
• Receive proforma invoices for imported goods, process purchase orders and apply for IDFs and marine covers.
• Track the supply status of on ongoing orders and regularly update the commercial teams on expected delivery dates.
• Maintain correspondence with the foreign suppliers and forwarding/clearing agents to fast-track receipt of original documents and clearance of imported goods within the port and shipping line free days.
• Track and manage timely handover of port clearance documents & invoices to the finance team for costing and payments.
• Track and report monthly on procurement savings.
• Track and report quarterly of purchase price movements on in-market/local purchases.
• Champion departmental kaizen processes.

Key Results:

• Timely conversion of purchase requisitions to fully approved Point of Sale within 4 working days.
• Weekly supply status report on all open purchase orders.
• Monthly Lead time tracking report.
• Timely submission of original importation invoices to finance for costing-within 24hours from goods receipt.
• Monthly Procurement savings report.

Qualifications and Skills:

• Bachelors degree, in Purchasing and Supply management, Logistics or Business Administration or related field.
• 3 years of relevant professional experience.
• Knowledge of an ERP system will be an added advantage.
• Ability to work with diverse teams as a team player.
• Outgoing personality and demonstrated passion for customers.

Competences:

• Strong understanding of the supply chain process.
• Problem-solving and analytical skills
• Technical knowledge and understanding of integrated software systems.
• Strong communication skills to interact with vendors, government agencies and other supply chain team members
• Attention to detail and ability to focus on numbers for long periods.
• Sound judgment using available data.