Jobs at Helen Keller International

Summary of the Position

This position provides technical guidance and backstopping support on all monitoring and evaluation aspects, research, and learning. The MEAL Manager will ensure robust M&E systems that include frameworks, methodologies, databases, and data utilization for program quality improvement. He/she will provide significant input on technical M&E portions of proposals, project design, and project implementation, and day-to-day support to project-based M&E officers and their direct reports. He/she will also promote learning within the organization by identifying learning needs, developing learning and knowledge products and organize capacity development for the team.

The MEAL manager will support and lead field teams on baseline assessments and reports, and final evaluations and may be deployed to the field locations to execute surveys and evaluations.

Responsibilities:

Technical:

• Provide technical leadership on M&E for all projects.
• Lead the design and the roll-out of a sound and adapted-to-context MEAL strategy that is in line with the country strategy.
• Provide start-up support for new projects and expansion, including executing baseline assessments and overall set up of new M&E systems.
• Provide technical oversight and leadership in the design, development, planning, and implementation, and capacity-building of M&E components of the projects.
• Demonstrate good judgement in selecting methods, techniques, and evaluation for criteria for obtaining solutions.
• Critically review all M&E products from the field before submission to the donor, ensuring that data is indicative of the realities on the ground.
• Track delivery of M&E outputs.
• Provide support to field-based M&E officers and consultants, ensuring adequate coverage of resources and overall quality of the M&E sector.
• Coordinate request from the field teams for technical assistance promptly, ensuring that the field teams are equipped with proper tools and templates for delivery of activities.
• Develop M&E tools for designing and implementing baseline reports, end-line surveys, final evaluations, and other assessment tools.
• Represent Hellen Keller International in National level coordination forums.

Reporting:

• Work closely with program managers to ensure project management frameworks are updated frequently to inform programs progress and performance.
• Lead baseline assessments, final evaluations, and other surveys like Post Event Coverages including the drafting and reviewing of reports, as required.
• Work with program managers to ensure timely submission of quality program reports to the donors.
• Help in the development and review of work plans of various projects and departments.
• Serve as the primary reviewer for M&E deliverables.

Business Development:

• Provide input and review on M&E for new proposals (logical frameworks, project management frameworks) and support in reviewing the existing ones.
• As required, draft components of proposals, annexes, and work plans.
• Support the development of organization scorecards and other internal or external initiatives that contribute data demonstrating achievements and progress.

Research and Learning:

• Support the Country’s Research and Learning Agenda, in identifying relevant challenges to be explored and understood through programmatic learning or operations research.
• Support teams to identify areas of learning, develop approaches for capture and dissemination, and feedback for program quality improvement and program evolution.
• Identify opportunities to highlight, share, and promote Helen Keller’s research and learning work.
• Organize regular capacity development events based on team needs

Qualifications and skills:

• Master’s Degree in Monitoring and Evaluation, Public Health, Statistics, Social Sciences or Related Field.
• At least 5 years of professional experience in monitoring and evaluation of projects.
• Prior work experience in a non-governmental organization (NGO) implementing humanitarian assistance or development programs in M&E.
• Demonstrable experience designing and leading technical assessments using proven and effective methodologies.

Strong quantitative and qualitative analysis experience, with proven ability to use data, analysis, and visualization softwares (STATA, SPSS, ENA for SMART, EPI info, and mobile data collection software such as ONA, ODK, Kobo).

Experience with nutrition surveys methodologies (PECs, SMART, SQUEAC/LQAS etc.).

• Masterly of computer applications including Microsoft Office 365 (i.e., Word, Excel, PowerPoint, MS Outlook). **
• Strong knowledge and skills in M&E and research, and expert understanding of M&E concepts, principles, operational processes, procedures, and workflow.
• Strong interpersonal skills and display evidence of good leadership and influencing skills.
• Well-organized, resourceful, effective, and efficient at coordinating multiple resources and demonstrates sensitivity in diverse, cross-cultural settings.**
• Team player, flexible and open-minded.
• Have a good command (spoken and written) of English.
• Be able to solve problems.
• Be able to work in a complex environment

Duration of the contract: 2 years renewable

The deadline of application is 14th March 2022

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Responsibilities

Finance and accounting :

• Enter all transactions, including payments, advances, retirements, cash receipts into financial accounting software on a daily basis ensuring all records are complete daily.
• Review coding of all transactions before entry into the financial system and in case of concerns verify with budget holders and finance manager.
• Review activity requests and prepare payment request form;
• Review all receipts and invoices for accuracy and completeness with all their respective supporting documents;
• Ensure office financial filing is accurate, retrieval of documents is easy and filing is always kept up- to-date, with no unfiled documentation at the end of each working day;
• Reconcile all bank accounts monthly against bank statements, review for any long outstanding unclear items and submit to management for approval;
• Reconcile petty cash at the end of each month and ensure it is used appropriately;
• Review all staff retirements and ensure accurately processed and filed;
• Review all sub-award retirement reports for accuracy and maintain the tracker;
• Conduct field visits with sub-recipients, if necessary, to assist in the assessment of the financial management of sub-recipients.
• Manage MPESA payments and prepare reconciliation;
• Ensure all accruals and prepayments are accurately recorded each month;
• Support Finance department with preparation of month end financial package;
• Support Finance department with preparation for audits;
• Support Finance department with the monitoring of donor and field office budgets on a monthly basis and preparation of donor financial reports.

Office administration:

• Ensure full compliance of all administrative activities with HKI regulations, policies, procedures and strategies;
• Manage project supplies and office inventory, ensuring it is kept up-to-date at all times with new additions and disposals;
• Undertake physical verification of inventory items and report any discrepancies between physical count and inventory list;
• Undertake physical verification of inventory items and report any discrepancies between physical count and inventory list.
• Liaise with vendors/suppliers as required to ensure adequate prompt delivery and service provision for the field office.

Logistics:

• Manage vehicle log books - control and filing, by ensuring thorough completion by drivers for each journey;
• Manage system to monitor and control fuel usage for vehicles and generators;
• Assist in the management of Helen Keller INTL fleet, Prepare and check all documentation related for fleet management (fuel slips, logbook,), and assist in vehicle movement and scheduling drivers
• Organize logistics including booking of flights and hotel reservations, making arrangements for transportation, review of travel authorizations, documentation, and payments;
• Coordination and supervision of support staff (cleaner etc.);

Procurement:

• Ensure all procurements comply with HKI policies and procedures, ensuring correct usage of all forms;
• Ensure the proper filing of all procurement documentation;
• Solicit quotations and bids as appropriate;
• Prepare Service agreements for approval;
• Provide training to other staff on HKI procurement procedures;
• Supplier Contract management

Qualifications:

• Degree in Business related course or supply chain.
• At least 4 years’ experience in finance, supply chain and office administration. CPA or CIPS or CPSP certification required.

Required skills & competencies:

• Demonstrated use of accounting software ERP system.
• Ability to learn, prioritize and manage complex and competing activities.
• Ability to effectively communicate. Ability to take initiative and adapt to different working conditions and diverse cultural environments.
• Proficient in Microsoft office. Demonstrated ability to work both independently and within a team.

Terms and conditions

• One-year contract renewable

The deadline of application is 17th March 2022.