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  • Posted: May 6, 2020
    Deadline: Not specified
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  • A social enterprise which provides eco-friendly cooking and fuel solutions for Kenya. Our first product line is Kuni Safi, a smokeless alternative to firewood made from recycled sugarcane waste. We supply schools, children's homes, hospitals, hotels, and factories.
    Read more about this company

    Logistics Manager

    Compensation: 30,000-40,000 KES/month, commensurate with experience

    Job Overview:

     Handles all aspects of transportation and logistics for the entire company, including transport of raw materials, spare parts, procured items, and customer deliveries across the country.

     Works with the Factory Administrator, Sales and Finance Teams to ensure transportation and deliveries requirements are met as per the schedule; responsible for deliveries of anywhere from 1 ton to 28 tons of briquettes.

     This role strictly requires a versatile, hands-on doer with excellent and competitive sourcing skills, as well as strong interpersonal, communication and teamwork abilities.

    Essential Daily Roles:

    • Source all transportation and logistics needs for the whole company, including raw materials, spare parts/procured items, and finished goods for customer deliveries.
    • Coordinate the entire transportation and logistics process, including communications with the driver/transporter and problem solving on any delays or obstacles.
    • Make weekly and daily customer delivery plans, in collaboration with branch managers, incorporating direct deliveries to customers or restocking branch offices located in Nakuru, Nairobi, and Machakos.
    • Ensure excellent customer service to all clients (internal and external) with zero delays.
    • Remotely manage a company lorry driver and servicing/repairs to the company-owned lorry operating out of Nairobi.
    • Responsible for logistics becoming a cost-effective center by making quick and appropriate decisions when choosing the services required.
    • Issue daily logistics reports.
    • Participate in developing Standard Operating Procedures (SOPs) pertaining to logistics.
    • Any other administrative duties or projects as assigned from time to time

    Qualifications Required:

    • Bachelor’s Degree
    • 2+ years of related work experience in logistics, transportation, or procurement
    • Computer savvy with expertise in Excel and Google Drive
    • Highly organized and able to manage competing priorities
    • Strong negotiation skills
    • Honest and high level of perseverance
    • Ability to interpret technical language regarding briquettes industry
    • A yes and can-do attitude
    • Fluent in English & Kiswahili

    go to method of application »

    Accounts Assistant

    Job Overview:

    We’re looking for a highly detail-oriented and well-organized, and self-motivated accounts assistant to be based out of our factory in Nzoia, Bungoma. The Accounts Assistant will assist our Accountant in tasks including petty cash reconciliation, preparation of invoices and delivery documents, stock counts, filing all financial and HR documents, and checking and verifying supporting documentation, timesheets, and records for payment.

    Job Roles and Responsibilities:

    • Petty Cash:
      • Reconcile manager’s petty cash expenses with disbursements on weekly basis and ensure supporting documents are received for all transactions.
      • Review and approve of requests for petty cash from company managers and forward approved requests to CEO.
      • Delivery Documents:
      • Prepare invoices, delivery notes, and dispatch notes for any customer orders.
    • Stock Controls:
      • Undertake monthly stock counts at factory to verify spare parts, tools, and finished product quantities and reconcile with records.
      • Perform quarterly stock counts at all branch offices (Nairobi, Nakuru, and Machakos) and prepare clear reports.
    • Record Keeping:
      • File all financial and HR documents in a well-organized and transparent system.
      • Ensure supporting document collected for each transaction; scan for funders and file.
      • Confirm casual worker and contractor timesheets and raw materials collection and drying records for contractor payment.

    Qualifications Needed:

    • Bachelor’s Degree in finance or business or related field
    • Must have passed Certified Public Accountants (CPA) PART II Examination.
    • Highly experienced in Excel and Google Drive.
    • Fast typist who pays attention to and corrects errors.
    • Experience in Quickbooks preferred.
    • High level of efficiency, accuracy and responsibility.
    • Motivation and strong desire to take on new challenges and learn as much as possible.
    • Fluent in English & Kiswahili.

    go to method of application »

    Accountant

    Job Overview:

    We’re looking for a highly detail-oriented and well-organized accountant to be based out of our factory in Nzoia, Bungoma. The Accountant will handle all aspects on company financials, including keeping the books, preparing monthly financial statements, payroll, statutory filing, supplier payments, and financial reports for funders and stakeholders. They must have a CPA(K) certification, expertise in Quickbooks, Excel, and Google Drive, and have a proven track record of excelling at duties across the accounting spectrum.

    Job Roles and Responsibilities:

    • Bookkeeping:
      • Post supplier bills, receipts, customer invoices, payments from clients, and supplier payments into the QuickBooks software on an ongoing basis.
      • Reconcile amounts shown in the company’s books of accounts with actual amounts held in the bank.
    • Management Accounting:
      • Prepare financial statements as at the end of every month – Profit and Loss, Balance Sheet and Cashflow Statement.
      • Prepare any other sales and budget analyses as requested by CEO or company directors.
    • Financial Reports for Funders:
      • Draft financial reports as required for funders.
      • Ensure that all supporting documentation required by funders is received, filed, and scanned for submission along with reports.
    • Accounts Receivable:
      • Maintain a real-time list of accounts receivable from customers.
      • Share weekly aging report with sales team.
    • Accounts Payable:
      • Maintain a real-time list of invoices payable on Google Sheets and Quickbooks.
      • Verify supporting documentation check that goods were received/work was completed before approving supplier payments.
      • Prepare bulk payment templates for CEO approval.
    • Payroll Processing:
      • Prepare the payroll by every end month using Wingubox software and transfer net payments to bulk payment templates.
      • Prepare and verify payments to 70+ casual workers and contractors twice monthly
      • Prepare statutory filings (PAYE, withholding tax, NHIF, and NSSF) and ensure their timely filing.
    • VAT Reconciliation & Payment:
      • Calculate input and output VAT and amount payable monthly.
      • Prepare KRA payslip and ensure it is paid prior to the deadline.
    • Stock Controls:
      • Undertake monthly stock counts at factory to verify spare parts, tools, and finished product quantities and reconcile with records.
      • Perform quarterly stock counts at all branch offices (Nairobi, Nakuru, and Machakos) and prepare clear reports.
    • Petty Cash:
      • Reconcile manager’s petty cash expenses with disbursements on weekly basis and ensure supporting documents are received for all transactions.
      • Review and approve of requests for petty cash from company managers and forward approved requests to CEO.

    Qualifications Needed:

    • CPA (K) Certification
    • Bachelor’s degree in finance or business or related field
    • 5 years’ work experience in accounting profession
    • Expertise in Quickbooks software, Excel, and Google Drive
    • High attention to detail and excellent proofreading abilities
    • Excellent written communication- perfect spelling, punctuation & formatting of reports and emails
    • Efficient in planning workload and able to manage competing priorities while meeting all deadlines
    • Friendly and professional communication while speaking with clients and suppliers
    • Pride in personal integrity and highly trustworthy
    • Preferred but not Required:
    • Expertise in Quickbooks Online (not Desktop version)
    • Experience working for manufacturing companies, including correctly accounting for cost of sales incorporating work-in-progress items and stock produced but not sold

    Method of Application

    Job applications will only be accepted at jobs@acaciainnovations.com (no applications will be received at the office).
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