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  • Posted: Feb 23, 2024
    Deadline: Not specified
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  • PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms-vaccines, drugs, diagnostics, devices, and system and service innovations-that harness our entrepreneurial insight, scientific and public health expertise, and passio...
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    Program Assistant, PMI REACH Malaria- Kenya

    Responsibilities:

    • Work closely with PATH Malaria Program and Ministry of Health program administrative focal point to assist and provide technical support for planned and unplanned events and meetings.  
    • Collaborate with finance and program team to provide support in the implementation of projects as defined in the work plan.  
    • Participate in activities during and after meetings, such as setting up conferences and online calls, taking minutes, and assisting the Project Manager with follow-up activities.  
    • Assist the Project Coordinator in planning and coordinating the full range of logistics for workshops, meetings, and fieldwork exercises.  
    • Develop detailed budgets for activities; prepare financial reports for workshops, meetings, and fieldwork exercises.  
    • Initiate payment processes in BusinessWorld and follow up with the accounting team to ensure that vendor invoices are paid in a timely manner.  
    • Ensure that all financial transactions are properly coded and charged to the correct project codes.  
    • Coordinate with project teams to ensure smooth coordination of administrative tasks.  
    • Work closely with the procurement team to coordinate the purchase of project services and supplies.  
    • Coordinate travel arrangements for team members and consultants; Monitor team member travel schedules, including support for changing arrangements during travel and follow-up activities such as reimbursement requests.  
    • Support the development and implementation of project management systems to coordinate, track, analyze, and report progress on all project-related activities. 
    • Participate in the process of monitoring the implementation of key project tasks and recommendations, with a focus on operational aspects.  
    • Participate in program development, proposal writing, and budgeting as required.  
    • Provide support to the PADM to ensure the accuracy of the inventory of the project. 
    • Perform any other relevant duties as may be assigned by the supervisor from time to time. 

    Required skills and experience:

    • Degree in Accounting, Management, Business Administration, or related field with at least 2 years of experience 
    • Ability to work in multi-site project team with minimal supervision, including demonstrated history of being a proactive problem solver who can work effectively under deadlines.  
    • Excellent attention to detail and results focused while able to adapt to changing priorities.  
    • Strong interpersonal and organizational skills  
    • Ability to organize and implement events for large groups and international guests.  
    • Excellent and demonstrable organization, communication, and writing skills.  
    • Ability to manage time efficiently and work independently.  
    • Experience working with International NGOs and donors is preferred. 
    • Fluency in written and oral English is required.
    • Ability and willingness to travel. 
    • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook and Teams 

    go to method of application »

    Project/Regional Coordinator- PMI REACH Malaria- Kenya

    Responsibilities:

    • Work closely with PATH Malaria Program and Ministry of Health program administrative focal point to assist and provide technical support for planned and unplanned events and meetings. 
    • Liaise with all relevant stakeholders, including ministries of health, universities, NGOs, civil society, and private sector partners to implement planned activities.
    • Establish and maintain positive working relationships with project partners.
    • Provide input on standard operating procedures for project implementation.
    • Develop reporting templates and processes to ensure timely and organized delivery of data and reports.
    • Work with in-country and PATH administrative contacts to facilitate contractual and financial reporting requirements.
    • Correspond closely with the US-based team and provide updates on project progress and issues.
    • Monitor start-up activities closely and troubleshoot problems as they arise.
    • Conduct field visits to surveillance sites to ensure adherence to established protocols.
    • Conduct site visits of partners to ensure activities are being implemented as planned.
    • Support the Chief of Party in the development of annual workplan.
    • Collaborate with the Finance team in the elaboration of annual budget.
    • Participate in technical review committee for grants under contracts, as applicable and as needed.
    • Supervise the Program Administrative Assistant
    • Perform any other relevant duties as may be assigned by the supervisor from time to time.

    Required skills and experience:

    • A minimum of 3 years of experience coordinating technical activities among different stakeholders; including ministries of health, universities, NGOs, civil society, and private sector partners
    • Bachelor’s degree in public health or similar required, Master’s degree preferred.
    • Experience supporting USAID and/or PMI funded health projects, Familiarity with malaria programs.
    • Experience interfacing with and navigating governmental and nongovernmental organizations.
    • Demonstrated effective project management and organizational skills.
    • Ability to work with a variety of partners with minimal supervision.
    • Excellent written and oral communication skills.
    • Team-oriented and ability to facilitate productive working relationships inside and outside the organization.

    Method of Application

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