Openings at Aga Khan University Hospital

Job Purpose:

Formulation of short and long-term strategies; managing hospitality services programmes, environmental programmes and safety activities to ensure compliance with legal requirements.  In addition, ensuring an accessible and safe environment for the patients, visitors, faculty and staff at the Aga Khan University, Nairobi; providing expert advice to the Aga Khan Hospitals in East Africa.

Key responsibilities:

• Plan and organize the deployment of plant & equipment to meet agreed standards and cost-effectiveness and long-term development of the University strategies to ensure safe, effective and efficient functioning facilities and integrated efforts amongst the facility areas/ users.
• Develops strategies, policies and procedures which are measurable and realistic for the Division including hospitality and other services 
• Prepares annual budgets for capital and revenue expenditure for the hospitality/ facility division and ensure compliance after its approval
• Ensure managers execute the agreed plans and strategies according to the implementation schedule and see to it that all work instructions and plans function efficiently
• Establish parameters relevant to guidelines to meet division goals while continuously monitoring expenses and key result areas, and implement strategies to meet goals
• Perform other duties as may be assigned by Chief Operating Officer and/or Senior Leadership.

Qualifications and skills required:

• Bachelors in Engineering OR BSc. (Engineering)
• MBA will be an added advantage
• Registered with relevant Engineering Body and/or eligible for registration with the Engineering board of Kenya/ Kenya Institute of engineers
• Experience in Facilities Management
• Over 12 years’ experience in ALL Engineering areas, general management and customer service.
• Experience in hospital industry highly desirable
• Innovative and a good team player,
• Good leadership and excellent communicaiton and interpersonal skills,
• Customer friendly and well versed with computer skills.
• Working knowledge of architectural applications
• High integrity
• Good grooming and self-presentation

Closing: 31 July 2022

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Job Purpose:

The Grants Purchase Associate will coordinate grants-related purchases as per the donor guidelines, and initiate contracts with suppliers at agreed prices, terms and conditions. S/he will manage any other grant-related purchases.

Responsibilities:

• Source, select and negotiate for the best purchase package in terms of quality, price, terms of deliveries and services with suppliers as per the donor guidelines.
• Negotiate for the best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.
• Analyze price proposals, financial reports, and other information to determine reasonable prices.
• Evaluate suppliers based on price, quality, and delivery speed.
• Evaluate and monitor grants contracts to be sure that vendors and supplies comply with the terms and conditions of the contract and to determine the need for changes
• Review procurement and grants files for compliance with donor requirements including supplier identification, request for quotations, etc, as per the donor policy.
• Verify that all procurements and grant transactions are approved and executed in accordance with applicable donor policies and procedures.
• Draft, negotiate and execute all types of contracts or agreements with third parties within signature authority.
• Monitor all assigned projects for compliance with the donor requirements.
• Provide support to the projects and assist with resolutions for project performance, quality control or compliance issues related to grants and procurement transactions.
• Investigate ways to improve efficiencies, troubleshoot problems and implement effective approaches to grants and procurement activities while working with relevant stakeholders.
• Facilitate communication and cross learning for project based grants and procurement dedicated staff
• Support relevant departments with quotations for the purpose of tenders.
• Monitor and co-ordinate deliveries of items between suppliers (local and regional) to ensure that all items are delivered on time.
• Maintain complete updated purchasing records/data and pricing in the system for grants related purchases.
• Perform other duties as assigned by the supervisor.

Qualifications and Skills Requirements:

• Bachelors’ Degree in Business or Procurement related field
• 3-5 years’ experience in Grants related purchases
• Proficiency in MS Office – MS Excel, MS word, MS Powerpoint, etc.
• Demonstrable experience in inventory systems
• Unquestionable integrity and ability to maintain confidentiality
• Good analytical, documentation and communication skills
• Proficiency in both written and spoken business English
• Professional attitude and strong work ethics with attention to timelines.
• CIPS and KISM membership will be an added advantage
• Excellent interpersonal and communication skills; Excellent telephone handling skills
• Ability to work long hours with minimal supervision, as may be required
• Capacity to manage several tasks and requests simultaneously
• Good grooming and self-presentation

Closing: 24 July 2022