Programmes Administrative Support Intern at Urgent Action Fund-Africa

Position Overview

• The Programmes Administrative Support Intern will conduct a range of programme, and administrative tasks across the programme’s portfolio of the Fund. The position will support the coordination of diverse projects ongoing within the Fund to ensure timely and quality delivery of high professional standards. Reporting to the Programs Director, the role will provide administrative and project coordination support independently with the overall objective of achieving the Fund’s program goals.

Specific Responsibilities

• Supports information synthesis to generate trends on key programmatic areas.
• Supports in the documentation of programmes learnings and successes.
• Supports existing systems to monitor and track various programmes, delivery, and compliance obligations.
• Supports the development of programmatic briefs and reports.
• Supports coordination of the Programmes calendar including identifying key milestones and deadlines and flag follow-up.
• Assists in organising and coordinating programme internal and external meetings/events including scheduling and documentation of discussions.
• Provide logistical support in organising programmes’ related events/meetings and any other related activities/initiatives.

Qualifications

• Degree in Social Sciences, Women’s Studies, Political Sciences, International Development, Law or related fields.

Skills and Experience

• At least 1 year of experience in supporting the coordination of projects, especially on the administrative front
• Excellent organizational skills (including organizing processes) and ability to multitask.
• Excellent written and verbal communications in English. French is a plus.
• An understanding of gender equality and women’s rights issues, particularly in Africa is a plus.
• Ability to perform detailed work, frequently and/or to handle a large volume of work systematically, optimally, and accurately.
• Able to identify project needs, develop a detailed timeline for completion, oversee schedules, and milestone management.
• Ability to contribute on a team and coordinate assignments to achieve common goals.
• Excellent interpersonal, public speaking, writing, and negotiation skills.
• Experience working in a virtual work environment is an added advantage.