Job Openings at Kyosk Digital Services

We are looking to bring on board an analytically minded individual to join our team as a Purchasing Manager. The individual will be tasked with analyzing our current buying systems and create the best practices for day-to-day purchasing operations in partnership with the Finance team. He/she will be tasked with establishing purchasing goals based on company inventory needs and usage projections; team management including setting clear business objectives for the purchasing team. This position take charge of the development and implementation of the purchasing strategy, policies & plan; product pricing strategies; supplier contracts negotiations & renewals as well as returns while ensuring quality and cost control.

Roles and Responsibilities

• Strategic Alignment: Champion the development of the purchasing and pricing strategies in the organization and ensure alignment with the overall business strategy. Lead the development and implementation of proper purchasing policies, controls, SOPs and processes. Develop, implement and improve business planning capabilities by understanding and challenging market demand as well as leading internal activities to ensure these demands are met.
• Operational Excellence:Spearhead improvements to the current purchasing system that will improve vendor relationships, lower the cost of doing business and improve the turnaround time of orders. Collaborate with the Warehouse Manager to develop metrics for gauging inventory level needs and then maintain those levels throughout the year. Play a crucial role in creating profitable ways to manage obsolete and slow-moving stock to help offset losses. Review technical specifications for products received; ensure we always have multiple options to buy products at the lowest price; ensure we get priority treatment when stock levels are low.
• Supplier Management: Lead all negotiations in the purchase of supplies, equipment, materials and services for the business in accordance with company purchasing policies and budgetary restrictions. Tracks vendors for payment terms and partner with finance to ensure timely payment. Establish and maintain effective working relationships with suppliers to support the delivery of purchasing deliverables and manage the Company's overall working relationships with key supplier partners.
• Cost Management:Represent the company in negotiating contracts with our vendors to guarantee the best prices for products procured including trade and bulk discounts. Identify opportunities for cost savings for the department and organization at large. Evaluate and propose new purchasing programs and processes that will improve cost, quality, customer responsiveness.
• Product Pricing:Utilize key information such as market & economic trends, product acquisition price, transport, storage and delivery costs to advise the final product prices. Work closely with the finance and warehouse teams to inform and review product prices to warrant the best price in the market and attainment of the organization’s profitability plans. Research on and monitor competitor activities to advice management on product pricing and product sources to gain competitive advantage in market.
• Budget management:Lead the development of the purchasing budget and monitor it’s spent throughout the financial year. Create proper forecasting reports for planning purposes in line with market demand and sales performance. Work closely with the Finance Department in the execution of the purchasing budget, monitor and manages credit line limits in line with the said budget. Requests credit line increases, and payments as appropriate.
• Risk Management & Compliance:Identity and evaluating operational risks such as supply, quality, safety, environment, security and regulatory compliance. Continuously monitor this to ensure proper mitigative actions are in place to cushion the company from exposure and drive consistent adherence. Evaluate supplier contracts to ensure they are in compliance with government regulations and internal policies. Review and maintain a good record of purchasing files and records (purchase orders, contracts, etc.) to ensure its compliance with company policies and procedures and ensure the availability of documentation. Review and monitor capital purchases to ensure compliance with company policies and procedures.
• Performance Management: Manage the company's day-to-day purchasing activities and ensure that each team member is meeting their personal performance standards. Maintaining and developing operations performance by implementing KPIs & continuous improvement systems. Develops and promotes a customer-focused orientation towards purchasing and materials management while promoting a collaborative culture between purchasing and all business units.
• People Management and Development:Recruit and manage a motivated and aggressive team to deliver the purchasing mandate. Schedule frequent one on one sessions with the team members to evaluate performance, identify areas of development and address any challenges. Analyzes develop and monitor performance quality measures for the team and department.
• Any other duties assigned from time to time within the purchasing department.

Skills & Experienced required:

• Bachelor’s degree in Business Administration, Supply Chain, or related field;
• A minimum of 6 - 8 years’ experience with a minimum of 3 years in a similar role as a Purchasing Manager within FMCG or retail;
• Experience in supply and demand planning is an added advantage;
• In-depth knowledge of the consumer goods industry with an interest in market dynamics along with an intuitive business sense; 
• Strong local knowledge, a deep understanding of consumers and a strong commercial acumen; 
• A good understanding of vendor management software;
• A knack for negotiating; 
• Strong experience in managing teams of people across projects &/or business units; 
• Strong analytical skills with a demonstrable ability to capture and communicate projections as well as to model out various scenarios using Excel; 
• A hands-on, empathetic and results-oriented approach to leadership and people management; and a ‘no-excuses’, ‘just do it’ approach to getting things done;
• A member of the Kenya Institute of Supplies Management; Professional certification in Purchasing & Supply will be an added advantage;
• Strong financial analysis and forecasting skills. Ability to create and maintain basic financial and operation reports;
• Analytical thinker who can work independently with minimal oversight, ability to make educated decisions focused around business strategy.
• Focused and cost-based mindset – always double-checking to ensure the best deal on products and will not hesitate to make a return if needed.

Competencies;

• Strategic Leadership & Orientation;
• Strong Commercial Acumen;
• Drive for Execution;
• Stakeholder Management;
• People Development & Management;
• Strong Negotiation Skills;
• Tech Savvy.

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Role Purpose

Evaluate the efficacy of business processes, internal controls and risk management procedures currently in place and make recommendations on how to improve internal controls and governance processes. The position holder will use various tools to diagnose and highlight inefficiencies in the SOPs, policies and day to day transactions of the company.

He/she will conduct and direct audits and ongoing reviews of organization controls, operating procedures and oversee compliance with policies and regulations to review and appraise the soundness, effectiveness and proper application of all internal controls and compliance procedures.

Key Responsibilities:

• Internal controls framework: Lead the development and implementation of the internal controls & risk management framework and policy. Continuously review and monitor existing systems to improve their effectiveness and increase the organization’s process maturity levels. Develop operational capabilities to ensure the company can survive adverse effects; lead diagnosis and highlight inefficiencies, fraud and revenue leakage. 
• Risk Management:Test the controls set by the organization’s management (for vulnerabilities) and give recommendations on how to mitigate against risks. Participate in end-user testing of applications, systems and dashboards pointing out any inconsistencies or variations from the business requirements. Develop key risk indicators for the business; advise management on enterprise risk; continually identify new and emerging risks facing the company and maintain an up-to-date risk profile. Quantify the probability & severity of the current and emerging risks.
• Operational Efficiency:Conduct regular reviews of the internal controls system to ensure that necessary modifications and improvements are identified and made on time. In partnership with Line Managers develop appropriate robust mitigation actions on gaps identified. Align the ERP to business processes by advising the technology department from a control and process optimization standpoint.  
• Internal Audit: Evaluate the application of internal operational guidelines/manuals, identify deviations and recommend appropriate changes whenever necessary. Develop and maintain the internal audit procedures to ensure that best practice is taken into account and that the audits address specific areas of Internal controls & risk management.
• Compliance:Ensure that Line Managers and key staff in control functions are well aware of the company's Standard Operating Procedures (SOPs) and processes and drive adherence to the SOPs.
• Reporting:Compile and discuss reports detailing findings, implications and recommendations for system improvements. Prepare comprehensive regular and special reports to the leadership team in the business, highlighting identified gaps. Deliver relevant material information to all relevant stakeholders. Expand data sources & collection to populate control and process optimization reports. 
• Training:Oversee the organization of regular training and awareness for the staff on the Internal control process to develop an understanding of the same. Document and report material changes affecting the company’s internal control system to help ensure that the framework is reviewed, maintained and improved appropriately. 

Minimum Qualifications & Desired Skills

• A bachelor’s degree in Business or related field;
• An MBA is an added advantage;
• At least 5 - 6 years in internal controls and risk management;
• Knowledge and appreciation of internal controls, finance or risk management;
• Adept in process management;
• Proven understanding and application of internal controls management frameworks;
• Proficiency is any statistical software will be an added advantage;
• Critical understanding in the establishment and operation of internal control mechanisms;
• Proven track record of working with cross-functional teams;
• Ability to make presentations and lead workshops with ease;
• Ability to articulate complex ideas in an understandable manner.
• Experience working in a high fraud prone environment and building controls around fraud

Competencies & Skills:

• Strong Financial Acumen;
• Strategic Orientation;
• Business Acumen;
• Detail Orientation;
• Analytical Thinking;
• Stakeholder Management;
• Investigative mindset;
• Output oriented;
• Tech Savvy.