Vacancies at Gap Recruitment Services Limited

Role Overview

We are recruiting for an Accounts Assistant – Payables to support the finance department in managing the company's payment obligations and maintaining accurate financial records.

The successful candidate will play a key role in ensuring timely vendor payments, statutory compliance, proper documentation, and adherence to internal controls. This position requires a detail-oriented and organized professional capable of maintaining high levels of accuracy while working collaboratively across departments.

Key Responsibilities

 Invoice & Payment Processing

• Process vendor invoices in Zoho, verify approvals, and ensure timely payments.
• Prepare and process cheque and TT payments.
• Ensure all invoices are accurately posted and aligned with iTax reports.

 Vendor Reconciliation

• Reconcile vendor statements with internal records and resolve discrepancies.
• Communicate with vendors regarding invoice or payment queries.
• Ensure vendor statements are received monthly and ledger balances tally.

Document Management & Record Keeping

• Maintain organized digital and physical filing systems for invoices, receipts, and payment records.
• Ensure complete documentation for audit compliance.
• Accurately post and categorize expenses in the accounting system (Zoho).

Petty Cash Management

• Record petty cash transactions and perform monthly reconciliations.
• Ensure proper supporting documentation for all petty cash disbursements.

Statutory & Tax Compliance

• Assist in remittance of statutory deductions including PAYE, NSSF, SHA, AHL, and NITA.
• Prepare, reconcile, and submit withholding tax for suppliers under the guidance of the Chief Accountant.

Project Costing & Reporting

• Support the Chief Accountant in project costing activities.
• Ensure expenses are properly allocated per project and prepare monthly reports.

 Internal Controls & Risk Management

• Maintain internal controls to prevent fraud, errors, and misappropriation of funds.
• Ensure compliance with company policies, accounting standards, and Kenyan regulatory requirements.

Systems & Process Improvement

• Identify opportunities to improve accounts payable processes and efficiency.
• Support automation initiatives and enhancements within the accounting system.

Collaboration & Administrative Support

• Work closely with finance, procurement, operations, and other stakeholders to streamline procurement-to-payment processes.
• Perform general office duties including data entry, filing, and report preparation.
• Carry out any other duties assigned by management from time to time.

Candidate Profile

Education & Credentials

• Bachelors degree in Finance, Accounting, Economics, or related field.
• CPA qualification is an added advantage.

Experience

• 1 – 3 years experience in Finance or Accounting.
• Experience using accounting software (Zoho preferred).
• Understanding of Kenyan tax and statutory requirements is desirable.

go to method of application »

Key Roles & Responsibilities:

• Cleans that part of the offices as per the cleaning schedule by means of hoovering, mopping and/or sweeping of floors, stair cases, dusting, cleaning windows (inside only), cleaning of blinds, cleaning of furniture (also on terrace) and toilet areas, emptying bins including the shredders, when need be, clearing of dishes and placing them in the dishwasher, watering of plants at terrace
• Assists with drinking water and other deliveries.
• Accompanies suppliers or representatives of other enterprises when they need to be in the Embassy premises for a longer period (to ensure they do the job they came for).
• Reports directly to supervisor on cleaning issues
• Assists colleagues with preparations for meetings (check cleanliness of conference rooms and take care of coffee/tea or other drinks)
• Assists with other miscellaneous tasks.

Key result areas:

• Chancery cleanliness is well taken care of.
• Requests for maintenance are made to the supervisor in time.
• Refreshments, coffee and tea are provided.
• Requirements for meeting rooms are executed in a proper manner.

Required Knowledge and areas of experience:

• At least K.C.S.E education.
• Knowledge of cleaning materials and techniques.
• Experience with cleaning appliances and products
• Forming contacts with suppliers and maintenance workers.
• Rapport creation with visitors and embassy staff.
• Full of enthusiasm and proactiveness.