Job Opportunities at Express Shipping & Logistics

Job Profile

• Reporting to the Group Corporate Manager, the Country Corporate Manager will be responsible for leading and managing a vibrant team and ambitious team to deliver the Corporate Support Strategic plans. This is a challenging and exciting opportunity.

Responsibilities for the Corporate Manager

• Legal and compliance management
• Ensures company legal compliance as per regulations.
• Timely renewal of all relevant permits, subscriptions and licenses.
• Keeping abreast with new regulations developments and advice the company on the same and actions to take.
• Timely renewal of contracts and MOUs among other company legal documents.
• Insurance of company assets to manage risks.
• Procurement Management
• Cost effective and efficient procurement of goods and services.
• Ensure all suppliers have contracts.
• Ensure supplier evaluations are timely conducted.
• Asset management including disposal and tagging.
• Regular asset stock take
• Ensure an effective and efficient procurement committee.
• ICT Management
• Ensure functionality of company automated systems.
• Ensure company data security.
• Ensure support to all company offices.
• Ensure implementation of all relevant software’s for effective and efficient company operations.
• Ensure formulation and implementation of all ICT projects and plans.
• Administration management
• Ensure company assets are secured at all time.
• Ensure proper office operations management.
• Ensure efficient travel management.
• Company records management (storage & retrieval)
• Human Resource Management
• Recruitment management
• Performance management.
• Training management
• Discipline management.
• Leave management
• Staff welfare, motivation & retention management.
• Policy formulation and implementation
• Confidential, safe and secure staff records.
• Ensure human resource operations are effectively and efficiently executed.

Other management duties.

• Quality Management System implementation & monitoring across all the departments.
• Comprehensive monthly, quarterly and annual reports.
• Adherence to set budgets.
• Branch office co-ordination.
• Proper management of corporate staff.
• Any other duty assigned by management from time to time.

Key Performance Indicators

• 100% compliance on legal, procurement, ICT, HR and Administration
• 100% customer satisfaction
• 100% QMS implementation & monitoring.
• 100% Corporate budget management.

Qualifications for the Corporate Manager Job

• A minimum degree in Business
• Administration, Management or a relevant degree.
• A Masters degree is an added advantage

Competence & Skills

• Excellent communication skills
• Analytical and critical thinker.
• Excellent team leadership skill.
• Ability to work at strategic and advantage.
• IT Proficiency in all Office Suites packages.
• Knowledge on ERP software a must.
• Knowledge in shipping, C&F and logistics an added advantage.
• A minimum of 6 years experience out of which 3 years should be in
• Senior Management level with proven track record.
• Membership in a relevant professional body.]
• People developer, mentor and coach.
• Reliable & practices good work ethics.
• Team player, self-driven & motivated.
• Honest & of high integrity.

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Responsibilities for the Internship

Staff Records Management

• Ensuring all staff files are up to date, accurate and in the right format.
• Confidentiality of all employee records.
• Daily filing of all related employee documents.
• Ensure all employees have the statutory information.
• Ensure all files have company requirements.

Staff Welfare

• Ensuring adequate provision of safety gears
• Ensuring a clean and habitable work environment
• Ensuring provision of hygienic kitchen and consumables.
• Attending to all employee inquiries for services.
• Employee counseling and guidance.
• Handling employee matters as per labour laws.
• Procurement of employee working tools.

Company Medical Cover Management

• Ensuring all employees are in the company medical cover.
• Correspondences to medical cover providers for any medical matter that may arise like refunds, admissions, operations
• Timely renewal of medical cover.

HR Committee participation & facilitation

• Spearheading activities of First Aid Committee
• Spearheading CSR Activities
• Ensuring all procurement adhere to the set procedures.

Safety & Health management

• Compliance to the OSH 2003 Act, Tanzania.
• Conduct OSHA audits
• Sensitize employees on safety and health matters.

Reports

• Timely submission of monthly reports
• Conduct employee surveys e.g. satisfaction levels

Administrative duties

• Procurement of office supplies
• Ensuring habitable work environment
• Ensure work equipments are well functioning
• Responsible for Petty cash management
• Maintenance of administration files
• Renewal of company licenses, memberships and subscriptions
• Management of staff travel

General Duties

• Ensure employees attend trainings as per the calendar.
• Staff meeting coordination.
• Adherence to policy requirements.
• Handle employee disciplinary matters
• Any other duty assigned by management.

Key Performance Areas

• 100% accurate staff records in the HRIMS and files.
• 100% use of the HRIM system.
• 100% compliance with laws and regulations.
• 100% excellence in administrative duties.
• 100% zero complaints from ICT users

Competencies for the Internship

• Reliable and of high integrity
• Self motivated, driven & creative.
• Ability to work under pressure
• Ability to work with minimal supervision.
• Mature, presentable, eloquent speaker and ready to face challenges.
• Ability to supervise a team of staff
• Ability to offer technical support to ICT users.
• Knowledge of Tanzanian labour laws.

Skills

• Good planning and leadership skills.
• Good relationship and interpersonal skills.
• Excellent communication skill in written and spoken English and Kiswahili.
• Computer proficient in Microsoft word, excel and internet.
• Knowledge of HRIMS a must.
• Knowledge of operating systems, networking, hardware and software

Qualifications for the Internship

• Diploma in HRM/HRD or Business Administration
• Degree in Human Resource Management/Development an added advantage.
• Recent graduate.
• Member to Professional Human Resource Body.