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  • Office Administrator at Varian Medical Systems

  • Posted on: 6 September, 2019 Deadline: Not Specified
  • View Jobs in Healthcare / Medical View All Jobs at Varian Medical Systems
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  • When you join Varian, you’re joining an organization with nearly $3 billion in annual revenue, and more than 6,500 team members across more than 30 countries. You’ll be backed by a culture that is centered on fostering your creative potential and experience the full support of an organization and leadership committed to inspiring you to do your best work. Bring your talent to a place where your work will help fight cancer.   Join Varian’s Oncology Systems team, and the work you do can make a difference by helping to create a world without fear of cancer. 


    We develop and manufacture products and solutions that innovate, support and streamline cancer-fighting solutions worldwide. Our teams have a common drive to help others, and a passion for excellence


    Varian Medical Systems (VMS) is a newly created subsidiary of Varian Medical Systems Inc.


    Office Administrator


    We are looking for a highly motivated flexible person to join our new team in Nairobi. In this role you will provide cross functional administrative support to all business functions in the office (sales, service, finance, HR, IT). You will be an integral part of the initial ramp-up / build-up of the operations in Kenya. Working closely with the integration and management team and ensuring administrative application of policies and procedures.


    • Support sales in organizing events and preparing marketing material
    • Prepare sales quotation and tender responses in cooperation with the sales department
    • Prepare service contract quotations in cooperation with the service department
    • Process spare parts order and track the goods during import and delivery        
    • Coordinate the distribution of product notification and/or field service notification letters to customers
    • Filing of financial documents in the required format for auditing purposes
    • Submission of financial documents and reports in a timely manner
    • Act as liaison between internal finance and external accounting provider
    • Support HR in organizing events, meetings, interviews and external visits
    • Collect, upload and store HR related documentation
    • Manage IT related 3rd relations with vendors (quotes, contracts, invoices)
    • Coordinate logistics for IT equipment and consumables
    • General administrative support for VMS Kenya Ltd. employees (meetings, travel, Visa, time-cards, expenses)
    • Other administrative duties as assigned


    • High School Certificate plus Office administration or equivalent certification
    • 2 – 3 years related experience
    • Excellent business administration skills
    • Good interpersonal and communication skills
    • Good team player, open minded and looking for future development
    • Experience / knowledge of Microsoft Office, SharePoint, SAP
    • Fluency in English, both written and spoken, other languages welcome

    The Job Holder will be a highly flexible generalist and someone who is not afraid to venture into a new territory, you are a excellent customer & results focused team player with excellent organizational skills. 

    You are just one click away from the most impactful work you will ever do and becoming part of the global team united by purpose to fight cancer. We look forward to receiving your application and CV.

    Method of Application

    Interested and qualified? Go to Varian Medical Systems career website on sjobs.brassring.com to apply

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