Deputy Country Finance Manager at ACTED

Main Objectives

• Under the direct supervision of the Country Finance, HR and Compliance Manager, the successful candidate’s main objectives will include;
• Provides leadership in the development and implementation of the finance department’s strategy, operational plans and policies
• Overall responsible for accountancy, financial reporting, compliance of internal finance procedures
• Provide technical assistance to the Country Finance, HR and Compliance Manager and the rest of the finance team members
• Provide Country Finance, HR and Compliance Manager with a proper consumption analysis.

Responsibilities for the Deputy Country Finance Manager Job

Accountancy and procedures:

• Be proactive on financial control side to ensure that the procedures are followed and requirements met at all levels.
• Ensure an efficient flow of information between financial follow up tools and other department.
• Oversee recording and validation of financial data by the Finance Officer.
• Supervise the yearly and semi-yearly financial closing.
• Oversee preparation of financial statements, tax forecasts, cash flow reports, statutory accounts and other management reports.
• Approve all the documentation for finance in absence of the Country Finance, HR and Compliance Manager.

Monthly follow-up:

• Establish budgeting procedures including setting up of job/project budget commitments, capturing and tracking of project costs and advising on the need to revise budgets.
• Updating the BFU’s on monthly basis and ensure the timely completion of this monthly requirement.
• Develops a proper budget analysis on Monthly basis and proposed corrective measure to Country Finance, HR and Compliance Manager
• Link with other departments for budget purposes
• Analysis on monthly basis cash flow required vs budget projection and real consumption. o Update the Monthly Mission report.

Project development:

• Together with the Project Development Department and Program Department, draft budget proposal to be review by the Country Finance, HR and Compliance Manager.
• To ensure rules and requirement are fully met in budget proposals.
• To update a “donor guidelines” document on a regular basis.  Organize trainings of donor guidelines.
• Ensure financial requirements (budgets, eligibility of costs, flexibility, reporting, etc.) of donors are met.
• To prepare financial sheets and coordinate with logistics team on the procurement plans.

Reporting and Donor Compliance:

• To prepare interim and final report to donors,
• Develop internal reports for coordination decision making.
• To ensure an on-time and efficient flow of information.
• Management and capacity building:
• Lead, manage, appraise and motivate capital and field level finance team members.
• Assist in the preparation of workshops

Others:

• Facilitate the work of external auditors and provide all assistance required
• To ensure filling and organization of the department is optimal and efficient
• Be part of the procurement committee
• Field travel in Kenya and Somalia to train and provide guidance to field team.
• Other tasks and responsibilities as requested by the Country Finance,HR and Compliance Manager.

Deputy Country Finance Manager Job Requirements

• Masters level education in Finance or equivalent
• Qualified ACA, ACCA or CIMA Accountant
• 5+ years of solid experience in Finance Management and monitoring systems with at least 3 years in a managerial position
• Knowledge of NGO donors and their financial reporting requirements
• Working knowledge of accounting software (SAGA) is desirable  Excellent computer skills with high proficiency in Microsoft excel
• Good analytical and reporting skill
• Excellent interpersonal and communication skills
• Proven ability to work creatively and independently
• Strong ability to be able to manage and prioritize multiple tasks
• Experience in training and developing Finance staff
• Proactive, self-starter – able to work with minimum supervision
• Excellent time management, organization, and prioritization skills, with the ability to work under pressure and to meet deadlines.
• Flexible, enthusiastic and a willingness to listen and learn from others.