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Job Purpose / Job Summary
The section Head ensures the implementation of Health Planning HMIS, standards and quality assurance within the department of health.
The holder of this position manages people and resources within the section in the most effective and efficient way.
Records & Information Officer Job Duties and Responsibilities
- Assist in the development of the health strategic plan for the department;
- Assist in the development of the annual work plan in close consultation with other departments;
- Mobilizes resource in collaboration with other section heads and divisions;
- Ensure the implementation of the strategic and annual work plan;
- M & E of the strategic plan and annual work plan;
- Develops, reviews and disseminates HMIS and AWP tools;
- Assesses training needs of staff, capacity building and gives recommendations;
- Monitor and evaluates health indicators;
- Adopt and adapts health policies, guidelines, SOPS and disseminates the same;
- Conduct surveys to assess adherence to standards and takes corrective actions where necessary;
- Institutes a quality assurance committee at all levels;
- Any other responsibilities as delegated by head of the division.
Minimum Desirable Academic Qualifications for the Records & Information Officer Job
- Bachelor’s degree in health record and information management
- Masters Degree in health informatics or equivalent Professional qualifications
- Registered with relevant body SMC/supervisory management Lengths of experience
- 3 years experience, at least 2 in middle management position and 5 years of experience.
- 3 years in middle Managerial position and 5
- 1 year experience in public sector 2 years of experience in public sector
Experience Experience and Attributes Required
- Meets the requirements of Chapter 6 of the Constitution;
- Proven record of results in the previous employment;
- Evidence of successful change management in previous employment;
- Kenyan citizen;
- Team player;
- Excellent communication and interpersonal skills;
- Excellent analytical skills;
- Competent ICT skills;
- Statistical analysis and interpretation;
- Proven record of results in managing change;
- Emotional intelligence;
- Capacity to train, mentor and coach;
- Capacity to provide leadership to the section, motivate employees and ensure high productivity;
- Comprehensive understanding of health MIS.
Tools and Equipment
Job holder is responsible for the various ICT, communication and stationary devices used on the job.
Level of Supervision / Guidance Required
The position holder is expected to work independently with head of division, who will, provide supervision on a needs basis.
Contacts
- Frequent contact is required with the head of division to update on progress, consult with if necessary and plan on activities.
- Periodic contact is required with other section heads.
- Daily contact is required with supportive assistants. Authority, Decision Making and Accountability
- The position holder is accountable for his or /her decisions and actions.
- He /she makes routine operational and technical decisions within the section but is expected to in consultation with the head of the division on any non-routine important matters.
- He/she is expected to show initiative, exercise discretion and be proactive in carrying out duties.
Physical Requirements
- This position involves mainly office work based at County Health Headquarters with requirements of travel within the county.
- Work may sometimes extend past working hours and into the weekend.
Records & Information Officer Job Performance Standards
- Strategic plan and annual work plan in place and adhered to;
- Availability of resources;
- Periodic evaluation of strategic plan and annual work plan implementation;
- HMIS and AWP developed and disseminated;
- Availability of HMIs and planning tools;
- Strategic plan and AWP functional;
- Well maintained norms and standards in place and functional;
- Number of committee meeting held;
- KQM in place and functional;
- Periodic staff and capacity building assessments conducted;
- Interventions implemented due to staff and capacity building assessments;
- Health indicators periodically evaluated;
- Health policies, guidelines and SOPS disseminated and understood;
- Surveys periodically conducted;
- Adherence to standards;
- Quality supervision over section
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