Registrar (Academic Affairs) at Kibabii University College

KIBU/ADM/02/12/2016: REGISTRAR (ACADEMIC AFFAIRS) - SCALE 15 (1
POST)

For appointment to this grade, one must have:-

i. Ph.D. in relevant area with 12 years working experience, three (3) of which as Deputy Registrar Scale 14 or its equivalent.
ii. Must be registered with the Institute of Certified Public Secretaries (ICPS).
iii. ICT Competence.

Duties and Responsibilities

The incumbent shall on the overall be responsible for the supervision and management of all administrative and operational functions of the Office of the Registrar (Academic Affairs).
Reporting to the Deputy Vice Chancellor (Academics and Students Affairs), the incumbent shall:

1. Ensure implementation of policy guidelines in Academic Affairs department;
2. Ensure that academic affairs department operate effectively and efficiently in line with the vision and mission of the University;
3. Ensure effective and efficient coordination and implementation of activities in Academic Affairs department;
4. Ensure the integrity, accuracy, and security of all academic records of current and former students;
5. Facilitate effective student registration and enrollment;
6. Build secure student data files and set policy and procedures for their responsible use;
7. Maintain up-to-date course schedules, catalogs and final examination schedules;
8. Manage efficient use of classrooms; and supervise programme audit systems.
9. Supervise the processes for the articulation of transfer credits, graduation and certification of the University’s degrees, enrollment and degree verification, production of official transcripts, diplomas, and commencement ceremonies.
10. Counsel and advise students and staff on academic matters; and
11. Interpret and enforce policies and regulations of the University, Senate and Deans Committees.
12. Provide secretariat services to committees of Senate;
13. Exercise such other powers, perform such other official duties, and discharge such other academic functions as are assigned to him by the Deputy Vice- Chancellor/authorized officer or are prescribed by the policies and regulations of the University.

NB:

• Those with qualifications from outside East Africa’s chartered universities
• MUST show evidence of their qualifications recognition and equation by the Commission of University Education (CUE).
• Successful applicants for teaching positions will be expected to teach at undergraduate level, initiate and direct relevant research projects and participate in the implementation of University extension services as well as departmental and field activities. 

Note that:

(i) All the applicants for any of the advertised positions should be computer literate.
(ii) Persons of either gender or disability who meet the requirements for the above positions are encouraged to apply.