Assistant Procurement Officer at National Council of Churches of Kenya (NCCK)

Ref No: APO-RSPK

Assistant Procurement Officer Job Responsibilities

• Support the development and ensure adherence to the policies, systems and procedures that provide guidance on procurement and disposal of assets, stationeries, supplies and consumables
• Ensure adequate supply of office stationery and supplies
• Tender and source for suppliers of goods and services ensuring quality and price competitiveness that provides the Council with cost benefits in utilization of its resources.
• Initiate and manage the process of bi-annual suppliers/service providers’ appraisal and rating of their consistency in service delivery and providing to the tender committee acute and timely information for decision making.
• Monitor usage of purchases and supplies to ensure that irregularity, duplication and wastage is minimised.
• Conduct periodic market surveys on prices of goods and services to ensure Council enjoys competitive pricing during procurement.
• Ensure that the organization’s procurement system is managed in a prudent and effective manner
• Seek relevant quotations, analyse the bids, seek necessary approvals and raise LPO to order for purchase of goods and/or services.
• Prepare and send out tender bidding documents/requests for regular and specialised supplies (including consultancy and outsourced services).
• Facilitate and coordination evaluation of bids and tenders.
• Ensure quality assurance in the tendering/bidding and procurement processes of the organization.
• Conduct annual update of the prequalified suppliers and service providers in consultation with the procurement Committee.
• Receive requisitions from functions/units/field offices, liaise with finance to ascertain budget lines and supply goods and/or services appropriately.
• Provide oversight to the central stores function and maintain up-to-date records of inventory stocks, issued stocks and balances as well as ensuring that there is no pilferage
• Ensure that Best Practices are employed in the supply chain management.
• Carry out monthly stock take and reconciliation of stock cards and actual/physical items.
• Prepare inventory coding and classification and maintain re-order levels.

Qualifications for the Assistant Procurement Officer Job

• Bachelor Degree in Business Administration, Economics or any other relevant field.
• Diploma in purchasing and supply management or any other recognized certification in Supply Chain Management.
• Excellent communication and Interpersonal skills.
• Proficient in computer applications
• Conversant with donor rules and regulations.
• Good negotiation skills with business acumen are essential.
• Ability to effectively respond to daily changing priorities, with good problem solving skills.
• Mature proactive person with initiative and drive with high level of integrity.
• Ability to observe deadlines and achieve results
• Should be a team player
• Good planning and organizational skills
• Three (3) years relevant experience.