Programs Support Graduate Intern at Plan International

Dimensions of the Role

This role provides a learning opportunity for the incumbent as they provide administrative and programmatic support.

Programs Support Graduate Internship Key Responsibilities

Reporting and Documentation

• Collect, review and collate project activity specific reports and weekly plans.
• Establish and manage an efficient document management system for the program for easy access, storage and retrieval of documents in both hard and soft copies.
• File and store project documents and reports.
• Produce accurate and timely reports, program team’s meeting minutes,
• Provide logistics and administration support to service delivery partners implementing activities in the field.
• Document and share best practices, lessons learnt and success stories.

Coordination of project review Meetings and workshops

• Prepare internal and external trainings, planning meetings and workshops
• Provide back office support in monthly program review meetings/reports with service delivery partners

Correspondence and Communication for Service Delivery Partners and GoK

• Maintain a functional database and key contacts for both Government and Non-government agencies and stakeholders
• Maintain a database of service delivery partners and consortium partners in the program to facilitate efficient and timely flow of communication and program information.

Logistics and administration

• Provide logistical and program administrative support and serve as link between program teams, logistics/ procurement, finance and grants department
• Prepare materials and supplies required for the project and follow-up on the purchase requests, ordering and delivery of supplies.
• Compile relevant and required documents from the field and initiate payments for CHVs and CBTs in liaison with county coordinators.

Qualifications for the Programs Support Graduate Internship

• Graduates from Kenyan universities/reputable colleges
• Must have completed studies in a relevant field of study within the last 24 months.
• Graduates who are below 25 years old and willing to commit their time on the program for the entire year
• Demonstrated good character, creativity, honesty, positive attitude and ability to learn
• Graduates who are currently not in employment
• A Diploma or Bachelor’s degree in project management, social sciences or business administration
• Documentation and report writing skills
• Communication and negotiation skills
• Interpersonal skills
• Decision making and problem solving skills
• Planning and coordination skills