Emergency Programme Coordinator at Catholic Agency For Overseas Development - CAFOD

Job Scope

Based in Nairobi, the post-holder is responsible for overseeing regional humanitarian work related to the East Africa Crisis. Oversight of the programme will involve technical programming, financial and funding management, external representation, ensuring internal and external compliance, monitoring shifts against key indicators and providing technical support to key humanitarian staff within the region. The EPC will work closely with the Country Representatives and Programme Managers in each of the countries, undertaking frequent travel as needed (approximately 16 weeks per year). The EPC will monitor a regional budget.

Accountability

• The EPC reports to the Head of Humanitarian Programmes - Africa (IHHPA) in London. While overall line management will come from the IHHPA, the EPC will be part of the CAFOD office in Kenya and will be supported on a day-to-day basis by the Kenya Country Representative.
• The EPC will convene the Regional Emergency Management Team (EMT), coordinating the response with respective country-level emergency teams. They are expected to work closely with country managers, providing functional management as needed, jointly agreeing overall work plans.
• The EPC has no direct line management but is expected to provide technical and other support to Country Representatives and other emergency response staff as needed

Key Responsibilities

Coordination and delivery of humanitarian programmes:

• Through leadership of the Regional Emergency Management Team, oversee the design, implementation and effective delivery of CAFOD’s East Africa Crisis response through coordination and collaboration with humanitarian teams across the 4 countries. This will include:
• Participating in the 4 country-level EMTs;
• Providing or sourcing from within CAFOD additional technical support, visiting projects as needed;
• Ensuring Protection mainstreaming and accountability are at the core of CAFOD’s programmes, providing training and guidance as needed.
• Assess developing emergency situations across the region, producing timely situation reports and making appropriate recommendations to the Head of Humanitarian Programmes - Africa, and country-level humanitarian teams for the possible scope and scale of involvement.
• Ensure appropriate monitoring, review and evaluation of all humanitarian programmes. Organise and facilitate Real Time Evaluations in collaboration with the country level EMTs and ensure learning is shared across the organisation.
• Working with the relevant CAFOD funding officers:
• maintain effective donor relations, ensure donor requirements and compliance are met and timely narrative and financial reports are submitted;
• maintain an overview of the regional funding situation and identify further funding opportunities.
• Respond to and where appropriate appraise project proposals from partner organisations.
• Ensure adherence and commitment to humanitarian standards, e.g. Humanitarian Charter, SPHERE, the Red Cross and Red Crescent Code of Conduct, CHS.
• Ensure a coherent approach across the region to partner capacity strengthening and increased resilience to future emergency situations.

Financial management and reporting:

• Manage the East Africa Crisis budget including financial risk: monitor income, expenditure and cash flow in compliance with CAFOD’s financial management standards and donor contractual requirements.
• Assess and manage grants to partners.
• Ensure accurate and timely financial reporting to external donors.
• Ensure quarterly financial reports and forecasts are submitted to CAFOD’s head office.

Representation:

• Represent CAFOD in relevant meetings at national/regional level with other humanitarian agencies, the UN, technical fora and coordinate with other stakeholders especially with DEC recipient agencies.
• Ensure effective humanitarian policy is established within the region and that strong policy underpins all humanitarian work in line with corporate strategy.
• Actively seek opportunities to work with Caritas and collaborate with sister agencies on humanitarian preparedness and response.
• Support the collection of material for the media department, being available for media work as needed.

General CAFOD Regional and Emergency Response Group:

• Participate in Emergency Response Group planning and meetings, with travel to London as required.
• Retain flexibility to support CAFOD’s humanitarian surge capacity, including undertaking occasional humanitarian duties in Kenya, Somalia, Ethiopia and/or South Sudan.
• As with all regional programme staff, provide general support to the overall activities of the regional office; upon request, representing the organization; actively contributing to organizational discussions and effectively sharing information and experiences; supporting other members of staff