Finance & Admin Assistant at Corporate Staffing

Finance & Admin Assistant Responsibilities

• Assist with financial reporting as needed, including organizing office finances in coordination with the Finance & Admin Manager
• Assist the Finance & Admin Manager with the office support systems including negotiations with vendors and service providers in the most cost effective manner.
• Payment processing, matching requisition to invoices and LPOs, ensuring they are duly approved subject to approval limits.
• Managing petty cash
• Assist with filing of statutory deductions
• Ensuring all appropriate documentation for any cheque payments are adequately filed.
• Ensure expenditures and supporting documents are in compliance with donor’s regulation/audit requirements and coded correctly.
• Coordinating and supporting during audits
• Respond promptly to stakeholder needs, and solicit stakeholder feedback to improve service quality
• Support other staff members as needed.
• Other duties as assigned by the Finance & Admin Manager

Qualifications for the Finance & Admin Assistant  

• Degree in a business related field with a CPA qualification or equivalent.
• Experience in the nonprofit sector (NGO) desired.
• Proven numeracy and financial analysis / planning skills.
• Ladies are encouraged to apply.
• Excellent oral and written communication skills with the ability to present financial matters to non-financial managers.
• High degree of computer literacy in Microsoft Office products especially Excel and financial systems (QuickBooks).
• Experience of establishing good working relationships with a variety of people.
• Proven track record in delivering results in a pressurized environment.
• Administration skills.
• Culturally sensitive and ability to adapt easily.