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The World Agroforestry Centre, is an international institute headquartered in Nairobi, Kenya, and founded in 1978. The Centre specializes in the sustainable management, protection and regulation of tropical rainforest and natural reserves.
The Position: The Assistant Accountant Budget, Regions and Corporate Reporting will provide support to Regions, SDs, Global Support Units and Overhead Units based at HQ
Duties and Responsibilities
Internal Control System
- Adhere to internal control systems that will ensure that the centre attains its objectives, produce accurate and reliable data for decision making, ensure compliance to policies and laws of host countries and safeguard the centre assets
- Evaluate and communicate internal control deficiencies in a timely manner to supervisor
Financial Planning and Budgeting
- Preparation of monthly, quarterly, and annual budget vs actual expenditure for review by the project managers
- Assist in the preparation and consolidation of the annual Programme of Work and Budget
- Monitor budget expenditures for the offices at HQ, the regions and the country offices
Donor Reporting
- Preparation of various donor financial reports as per the donor requirements in accordance with the grant agreement.
- Review of Donor Financial Reports from the regional offices ensuring that they have been done as per the donor and ICRAF requirements before presentation for internal ICRAF approval
- Preparation of Donor invoices for funds request as well as other invoices as might be requested from time to time.
Management of Partners
- Assist in the financial management capability assessment of partners.
- Prepare disbursement of funds to partners.
- Review and process partners advance liquidation and updating same in the financial systems
- Prepare monthly age analysis of all partners balances and follow overdue liquidations
Project Imprest
- Transferring of imprest to regional and country offices as per the computed monthly imprest levels.
- Reviewing, vouching and filing all project imprest return reconciliations and supporting documentation received from regional and country offices.
- Review monthly petty cash and Bank reconciliation from the region
Other Duties
- Financial management capacity building for programme administrators
- Preparation of payment vouchers and raising journals in financial systems
- Assist to retrieve supporting documents during special external audits for all projects in the respective assigned units
- Assist in review of proposal and concept notes budget to ensure they are full costed as per ICRAF policy
Required Academic and Professional Qualifications:
- First degree in Finance, Commerce, and Accounting, Economics or other business related disciplines
- CPA III/ACCA or International equivalent
Required Skills and Competencies:
- At least 3 years’ experience in Accounting, Budgeting & Corporate Reporting
- Good understanding of budgeting and financial management procedures
- Proficiency in database applications and MS office suite
- Excellent interpersonal skills, demonstrated ability to work effectively in a multicultural team
- Ability to organize and manage multiple priorities, work under pressure, and meet deadlines.
- Strong self-starter with initiative to identify opportunities and take appropriate action.
Terms of offer: We offer a collegial, diverse and gender-sensitive working environment, and we encourage applications from qualified women.
This position is remunerated on Local Terms.
The appointment will be for an initial period of three (3) years, subject to a six (6) months’ probation period.
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