Health Records Officer at AIC Kijabe Hospital

Health Records Officer Job Responsibilities

• Participate in preparation of outpatient monthly reports.
• Collection and balancing of DBR on a daily basis according to wards.
• Issuing of general/revolving records stationery e.g. continuation sheets, inpatient files, etc.
• Filing, i.e. patients files, reports and core correspondences.
• Photocopying of records stationery.
• Collection and counterchecking of B1s and D1s.
• Collection of files from wards/CBO, receiving in registers, filing and retrieving.
• Receiving, counterchecking and sealing of records stationery.
• Collection of reports of other departments on a daily, weekly and monthly basis.
• Receiving of postmortem forms in registers, filing and retrieving them.
• Coding and indexing of diseases and procedures in medicine.
• Preparation of quarterly/monthly inpatient morbidity and mortality report.
• Signing of B1s and D1s forms.
• Compiling of hospital monthly reports.
• Compile and analyze hospital statistics.
• Compile and analyze maternity records in charge statistics.
• Hospital surveillance reports.
• Acts as a direct line management of the health records staff contributing to the development of policies, procedures and practices relating to health records
• Assisting in the development of health record audits.
• communicating and negotiating contentious issues with senior management and clinical staff
• Discharging all functions towards improving the quality of the service by ensuring easy accessibility of the patients records.
  ensuring quality standards are maintained
• Providing advice and guidance to a range of people on all aspects of legislation relating to health records.
• Extracting necessary information from patients’ notes and entering them on to a computer programme.
• Displaying any significant medical problems prominently so it is obvious to any healthcare professional using the record.

Qualifications for the Health Records Officer Job

• Be a Kenyan citizen.
• Be a holder of a Diploma in Health Records and Information Management from a recognized medical Training College.