Procurement Assistant at HJF Medical Research International

Job Description

VACANCY (RE-ADVERTISEMENT) 

Main Duties and Responsibilities:

• Organize all procurement activities relating to request for quotations, request for proposals, sealed bids, and price quotes.
• Review requisitions to ensure consistency and compliance with procurement plans and advise requesters appropriately.
• Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department; identify available suppliers for each requisitioned item.
• Organize and maintain computerized records containing vendor and bid information.
• Process requisitions into purchase orders using eRequester system and any resulting change orders.
• Receive, open, screen, log and date stamps bid responses/quotations, mail as required and organize bids for review by the specialist.
• Maintain and update professional supplies and suppliers database.
• Perform general clerical duties such as maintaining general files, typing, data entry, opening mail, and completing and processing standard purchasing forms.
• Coordinate and schedule meetings and appointments as requested; respond to inquiries which do not require the personal attention of the Procurement Specialist.
• Correspond with vendors regarding prices, product availability, and delivery.
• Respond to inquiries from research staff regarding requisitions, purchase orders, contracts and pricing information.
• Assist in answering incoming calls.

Qualifications and requirements:

• Bachelor’s degree in business management, purchasing and supplies or any relevant business degree.
• Diploma in procurement and supplies from a recognized professional body especially a CIPS qualification is an added advantage
• At least one year experience in a procurement environment, and administrative experience in an office environment
• Bachelor’s degree in Business Management, Purchasing and Supplies or a related field
• Diploma in procurement and supplies from a recognized professional body especially a CIPS qualification is an added advantage 
• At least one year experience in a procurement environment, and administrative
• Computer literacy with proficiency in Microsoft applications.
• No criminal record.

Required Skills:

• Team player with high integrity, excellent interpersonal and communication skills.
• Flexibility and attention to detail with the ability to multi-task. 
• Proactive with a well-developed capacity to monitor deadlines of critical activities.
• Ability to work in a multi-cultural environment under minimal supervision.
• Proficiency in written and oral English and Kiswahili.