Procurement Specialist at African Economic Research Consortium

The Procurement Assistant supports the Procurement Officer in the efficient procurement of goods and services within the institution.

Duties & Responsibilities

• Procurement
  
  • Provide support in the entire procurement process which includes the preparation of tender documents, identification of potential suppliers and consultants including the evaluation of tenders and preparation of contracts.
  • Providing support in contract management activities including scanning, sending and receiving contracts, and contract amendments.
  • Assembling data from files and other records for preparation of quarterly reports.
  • Providing administrative and clerical support(copying, scanning, filling and archiving documents of financial nature and maintaining the procurement files in a structured and comprehensive manner
  • Proper record keeping for all procurements carried out.
• Fixed Assets management
  
  • Assists in the management of the organization’s fixed assets including ensuring all items are tagged; updating the register and disposal of obsolete items.
• Stores Management
  
  • Assists in management of stores, stores records and an inventory of office supplies and stationery.
  • Ensures that stock items are replenished in a timely manner.
• VAT Management
  
  • All VAT applications for invoices received have been processed.
  • Follow up on the VAT exceptions.
  • Keep proper records on all VAT applications that have been sent and those that have been received.
• Compliance
  
  • Supporting the procurement officer to ensure that project procurement and grant procedures are compliant and conducted according to the procurement policies and procedures and donor funded procurement guidelines.
  • Other duties and responsibilities as assigned by the supervisor.

Qualification and Experience

• Bachelor’s degree in Business Administration or related discipline
• Diploma/ Certificate in purchasing and supplies
• At least 2 years relevant experience

Key Skills and Competencies

• Attentive to detail
• Demonstrates integrity and has the ability to maintain confidentiality
• Good communication and interpersonal skills
• Strong analytical skills
• Ability to work under pressure and meet deadlines
• Good team player
• Proficiency in standard office computer applications and databases such as; MS Office Word, Excel, PowerPoint and Internet
• Knowledge of computerized procurement systems will be an added advantage.
• AERC offers a competitive remuneration and benefits package.