Programme Administrator at African Economic Research Consortium

Job Description

The position will report to the Manager, Training.

Overall Job Purpose: This position is responsible for the efficient and effective administration of all grants and awards to grantees, administration of all finances, budgets and payments of one of the AERC departments.

Duties & Responsibilities

Grants management

• Issuing payments of grants to institutions and individuals.
• Maintaining contact with and evaluating grant utilization by grantees and participating universities as well as maintaining accurate and up to date accounts of all grant disbursements and grants awarded.

Financial Administration

• Issuing payment to suppliers and service providers of the department.
• Preparing periodic donor and management reports and projections of annual expenditure.
• In liaison with the Programme Director and Manager review quarterly reports, verifies expenditure against budget, advises on the status of grants payable and prepares donor and management reports.

Logistics and conference management

• Assisting in the budgeting, preparation and conduct of workshops and meetings. In collaboration with the project team assist in the preparation of the annual and quarterly Programme Work Plans and Budget.

Qualification and Experience

• Bachelors’ degree in Business Administration or other relevant discipline.
• CPA (K) or equivalent.
• At least 5 years relevant experience, preferably in an international NGO.
• Proven track record in programme financial and grant management and project administration.

Key Skills and Competencies

• Ability to work with computerised accounting systems,
• strong financial management,
• problem solving and analytical skills,
• ability to work independently,
• strong integrity and ability to maintain confidentiality,
• ability to work under pressure and meet deadlines,
• proficiency in standard office computer applications and databases such as; MS Office Word, Excel, PowerPoint and Internet.

AERC offers a competitive remuneration and benefits package.