Graduate Intern - Procurement MBS at Plan International

ROLE PURPOSE

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.  We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.  We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

Dimensions of the Role

This role provides a learning opportunity for the incumbent as they provide effective, efficient and timely procurement and administrative support.

Areas of Learning/ Duties

• Process procurement requests
• Timely delivery of supplies to the field sites
• Establish detailed requirements for office supplies, equipment and other goods required for workshops and meetings; ensuring that requisite quotes are obtained from the list of approved suppliers and ensures that such purchases are adequately supported by Local Purchase Orders (LPOs), Invoices and Delivery notes.  
• Maintain an up-to date stores inventory and stationery records.
• Manage all documents related to stored items including stock cards, delivery and receipt papers.
• Provide administrative and logistical support regarding travel, accommodation, conferences, workshops and meetings.  
• Input and maintain up-to-date records for all the trackers.

   

Education Qualifications Required

Bachelor's degree in commerce, business administration, logistics or procurement and supply chain

Knowledge and Skills that the Intern will demonstrate at the End of the Period

• Office management skills
• Time management skills
• Communication skills
• Interpersonal skills
• Decision making and problem solving skills
• Planning and coordination skills

Criteria for eligibility

Those eligible to apply to participate in the internship program shall be Kenyan citizens who meet the following criteria:

• Graduates from Kenyan universities
• Must have completed studies in a relevant field of study within the last 24 months.
• Graduates who are below 25 years old and willing to commit their time on the program for the entire year
• Demonstrated good character, creativity, honesty, positive attitude and ability to learn
• Graduates who are currently not in employment

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.