Grants Officer at Amref Kenya

Job Vacancy: Amref/GF Malaria/GO/2018/05-02

Reporting To:

• Project Manager
• Grants Manager – Technical Reporting

Department / Program / Project: HIV / TB / Malaria Program

Physical Location: Nairobi

Amref has been a Non-state actor Principal Recipient (PR) for Global fund Malaria Grant since the year 2012.

The Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) through the 2018 -2021 funding cycle will be supporting the country to implement high-impact initiatives that will maximise investments to make an even greater contribution towards the vision of a world free of malaria.

This funding will be supporting, among others, community-based malaria prevention and control interventions in priority counties through sub granting eleven (11) CSOs

Main Purpose of the Job:

To provide leadership for the effective management of the grants in the Global Fund Malaria Project to ensure development of grant management systems, contract management, budgeting processes, mentoring & monitoring of grantees, compliance and reporting.

Principal Responsibilities

• Setting grant management policies, and developing and enforcing procedures that assure transparency in the grants processes.
• Co-ordinate the project’s grants accounting, reporting, compliance and risk management.
• Review and finalize sub recipients budgets, prepare contracts/agreements and follow up on compliance.
• Handle correspondences and matters in regard to grant management in consultation with the Project Manager
• Receive and review periodic grants reports for all sub recipients, liquidate the eligible costs and take relevant action on the expenses rendered ineligible.
• Provide feedback to all Sub recipients on grants performance
• Assist in the preparation of ongoing progress update and disbursement request (PU/DR) and annual Enhanced Financial Report (EFR) as per Global Fund requirements.
• Provide technical support and supervise the sub recipients to ensure full compliance with the Global Fund requirements.
• Provide on-site mentorship to sub recipients and capacity development to them to plan, implement, monitor and report on grants awarded
• In liaison with Director ICT, supervise and guide the selected ICT Consultant in programming a Grants Management Information System (GMIS) for the project and ensure it is fully operating, providing the relevant grants reports and regularly updated
• Organize and facilitate training, workshops/seminars for the sub recipients, to facilitate understanding of the grants process, implementation, reporting and accounting.

REQUIRED QUALIFICATIONS

Education

• First degree in B-Commerce or its equivalent and CPA(K) or its equivalent

Experience:

• Four (4) years relevant NGO work experience in CSOs grants management
• proven abilities in managing CSOs grants,
• proven capacity building and mentoring for grass-root CSOs, pre- funding assessment, contract design, compliance management, data analysis, budget and report review for CSOs.

Skills:

• Networking and collaboration with GOK, NGOs, Managers, FBOs.
• Analytical, writing, and public speaking
• Training and mentoring others.
• Monitoring and evaluation.
• Budget management.
• Excellent numeracy skills
• Good oral and written communication skills

Competences

• Team player,
• Ability to work under minimum supervision
• Demonstrate high integrity.