Programme Accountant at Moving the Goalposts Kilifi (MTGK)

Reporting to: Finance & Administration Manager

Supervisee: Accounts Assistant and Accounts Clerk

Job purpose: Accountable for all aspects of financial and management accounting, and donor reporting. The person will be expected to prepare financial statements and audit schedules in line with applicable International Standards (IFRS,) and other generally accepted practices.

Main Duties Include:

Financial, Management Accounting and Control

• Support the Finance HR and Admin. Manager in ensuring full compliance with policies & procedures, particularly around cash, advances, banking and assets.
• Being the main data entry person into the accounting system to produce periodic and end of year Income and expenditure, financial position, cash flows, full bank monthly reconciliations etc;
• Professionally draft annual organizational and specific donor or activity budgets.
• Support in safeguarding of the assets of the Organisation, including the maintenance of the Fixed Asset register
• Support finance and admin department in its function as procurement focal center, to drive the implementation of procurement policies and plans, aimed at cost effective acquisition of high quality materials, goods, consultancies and non-consultancy services;
• Producing monthly and quarterly actual v budget (variance) analysis and other management information that may be required from time to time,
• Preparing cash forecasts to identify monthly funding requirements
• Contributing on operational and strategic issues as a member of the Finance and Admin. Team.
• Work closely with the Finance HR and Admi. Manager during interim and final audits of the organisation.

Donor Compliance

• Ensure compliance with all financial reporting and forecasting requirements of donors and ensuring the smooth flow of funds from funding sources.
• Ensure expenditures incurred are reported in line with contractual agreements;
• Provide financial guidance and supervision to staff that might be assigned to work under him/her including interns, with regards to donor reporting

Administration, Logistics, Legal and Statutory Compliance

• Ensuring transactions processed fully comply with Kenyan laws and regulations
• Assisting Finance HR and Admin. Manager in identifying and implementing financial, legislative and /or statutory changes that may affect the organization’s operations
• Undertaking any other duties that might, from time to time, be assigned;

Person Specification

Required Knowledge Skills and Qualifications and Experience

• A Bachelor’s degree (B.com accounting option or any other business, accounting or economics related discipline), from a recognized reputable university;
• Must be a fully qualified accountant (CPA, ACCA), with at least 3 years post qualification experience in a busy organization;
• Experience in a similar position at an international or regional Not-for-Profit organization deep working knowledge in NGO accounting and reporting is required;
• Must have hands on experience in use of networked common accounting and/or ERP, on-premise or cloud-based systems, using QuickBooks
• Resilient person- able to maintain personal effectiveness by managing own emotions in the face of pressure, setbacks or when dealing with provocative situations. Can demonstrate an approach to work that is characterized by commitments, motivation and energy.