Finance Manager at Usernameâ„¢

Job Description

• To oversee and manage the preparation of accounting records and reports to ensure the provision of timely and accurate financial information in accordance with prescribed financial policies, standards and taxation requirements. 
• Developing and introducing systems and procedures that will enable the company to meet the reporting, budgeting and budget control requirements.
• Preparing and maintaining accurate, timely, complete and reliable periodical financial reports and ensure that all financial transactions comply with set company policies and procedures.

Principle Duties and Responsibilities

• Financial Reporting
  
  • Preparation and timely submission of monthly, quarterly and annual Management accounts and related reports to the Board of Directors and the Management. 
  • Consistently analyze financial data for purposes of timely monitoring of progress/performance, financial outlook, projection and forecasting.
  • Preparation of project specific financial reports and statement of expenditure.
  • Tax management ensuring compliance, timely filling and payment of statutory deductions
  • Prepare/perform financial analysis for all company projects.
  • Support the Directors to identify and address issues and trends in accounting and finances.
• Budget Management and Controls
  • Preparation of budgets and performing detailed well explained variance analysis.
  • Manage the annual budget process, providing guidance and support to Directors and other team members where needed.
  • Maintain internal control and safeguards for receipt of revenue, costs and project budgets and actual expenses.
  • Document budget management and control procedures and recommend for process improvements.
  • Monitor investment portfolio as appropriate and bank balance positions during the year
  • Manage organizational cash flow forecasting in partnership with Directors.
  • Financial Systems and Controls
  • Ensure compliance by staff regarding the use and application of internal financial systems and controls.
  • Take lead in the implementation and enforcement of organization policies and regulations related to financial management.
  • Take lead in undertaking Internal audit.
  • Facilitate and support external audit sanctioned by the Board of Directors.
  • Enforce project related financial controls.
  • Manage creditors/debtors and staff advance accounts.
  • Thorough audit of all transactions, ensure appropriate purchase order matching, credit terms and adherence to appropriate authorization and budget confirmation and clearance.
  • Approve bank payments and receipts ensuring all cash inflows and outflows are properly recorded and bank accounts are reconciled at the end of each month. 
  • Ensure that complete documentation and audit trails for each transaction are maintained, filled and easily retrieved.
  • Ensure that financial statements are accurate and that they reflect the position of the organization, and that documentation is complete and ready for audit. 
  • Ensure continuous automation of accounting procedures and full utilization of the accounting software.
  • Create and maintain finance manuals and other working documents as needed to ensure staff adherence to recommended practices and procedures.
• People Management and Coordination
  • Supervise and oversee junior accounting staff by providing instruction and guidance on daily work responsibilities and application of financial procedures.
  • Manage and motivate Finance Department staff to ensure the department meets its obligations and goals.
  • Coordinate with other Managers and serve the Board of Directors. 
  • Other Projects
  • Support organizational strategic and annual planning, and participate in a variety of special projects, reporting and initiatives as required. 
  • Perform any other duties assigned by the directors.

Key Competencies 

• Demonstrated leadership skills and ability to taking independent charge of Finance Section functions
• Ability to act as a team player who coach, support and train staff and colleagues 
• Well-developed written and oral communication skills.
• Able to communicate clearly and sensitively with internal and external stakeholders as a confident representative of Username Investment Limited.
• Works with trustworthiness and integrity and has a clear commitment to Username’s core values and principles.
• Awareness and sensitivity of self and others.
• Well planned and organized.
• Capacity for taking initiative and making decisions, with competent analytical and problem-solving skills.

Knowledge & Experience

• Bachelor's Degree in Finance, Accounting or related field required, a Master’s degree will be an added advantage.
• CPAK / ACCA qualifications in good standing and a member of professional body
• Competence in the use of varied accounting systems with knowledge in SAGE Evolution accounting system is an added advantage.
• 3 years working experience with at least 2 years in a Finance Management position. 
• Thorough understanding of International Financial Reporting Standards and various regional statutory requirements and their application
• Proficiency in Microsoft Office (Excel, MS Word, PowerPoint mandatory) Expertise in strategic management, project planning and budgeting, implementation as well as monitoring and evaluation.

Responsibility: 

• This role reports to the Head of Finance & Customer Experience 
• This role has a team of direct reports