Job Vacancies at Username Investment Limited - 2 Positions

Job Description

• To oversee and manage the preparation of accounting records and reports to ensure the provision of timely and accurate financial information in accordance with prescribed financial policies, standards and taxation requirements. 
• Developing and introducing systems and procedures that will enable the company to meet the reporting, budgeting and budget control requirements.
• Preparing and maintaining accurate, timely, complete and reliable periodical financial reports and ensure that all financial transactions comply with set company policies and procedures.

Principle Duties and Responsibilities

• Financial Reporting
  
  • Preparation and timely submission of monthly, quarterly and annual Management accounts and related reports to the Board of Directors and the Management. 
  • Consistently analyze financial data for purposes of timely monitoring of progress/performance, financial outlook, projection and forecasting.
  • Preparation of project specific financial reports and statement of expenditure.
  • Tax management ensuring compliance, timely filling and payment of statutory deductions
  • Prepare/perform financial analysis for all company projects.
  • Support the Directors to identify and address issues and trends in accounting and finances.
• Budget Management and Controls
  • Preparation of budgets and performing detailed well explained variance analysis.
  • Manage the annual budget process, providing guidance and support to Directors and other team members where needed.
  • Maintain internal control and safeguards for receipt of revenue, costs and project budgets and actual expenses.
  • Document budget management and control procedures and recommend for process improvements.
  • Monitor investment portfolio as appropriate and bank balance positions during the year
  • Manage organizational cash flow forecasting in partnership with Directors.
  • Financial Systems and Controls
  • Ensure compliance by staff regarding the use and application of internal financial systems and controls.
  • Take lead in the implementation and enforcement of organization policies and regulations related to financial management.
  • Take lead in undertaking Internal audit.
  • Facilitate and support external audit sanctioned by the Board of Directors.
  • Enforce project related financial controls.
  • Manage creditors/debtors and staff advance accounts.
  • Thorough audit of all transactions, ensure appropriate purchase order matching, credit terms and adherence to appropriate authorization and budget confirmation and clearance.
  • Approve bank payments and receipts ensuring all cash inflows and outflows are properly recorded and bank accounts are reconciled at the end of each month. 
  • Ensure that complete documentation and audit trails for each transaction are maintained, filled and easily retrieved.
  • Ensure that financial statements are accurate and that they reflect the position of the organization, and that documentation is complete and ready for audit. 
  • Ensure continuous automation of accounting procedures and full utilization of the accounting software.
  • Create and maintain finance manuals and other working documents as needed to ensure staff adherence to recommended practices and procedures.
• People Management and Coordination
  • Supervise and oversee junior accounting staff by providing instruction and guidance on daily work responsibilities and application of financial procedures.
  • Manage and motivate Finance Department staff to ensure the department meets its obligations and goals.
  • Coordinate with other Managers and serve the Board of Directors. 
  • Other Projects
  • Support organizational strategic and annual planning, and participate in a variety of special projects, reporting and initiatives as required. 
  • Perform any other duties assigned by the directors.

Key Competencies 

• Demonstrated leadership skills and ability to taking independent charge of Finance Section functions
• Ability to act as a team player who coach, support and train staff and colleagues 
• Well-developed written and oral communication skills.
• Able to communicate clearly and sensitively with internal and external stakeholders as a confident representative of Username Investment Limited.
• Works with trustworthiness and integrity and has a clear commitment to Username’s core values and principles.
• Awareness and sensitivity of self and others.
• Well planned and organized.
• Capacity for taking initiative and making decisions, with competent analytical and problem-solving skills.

Knowledge & Experience

• Bachelor's Degree in Finance, Accounting or related field required, a Master’s degree will be an added advantage.
• CPAK / ACCA qualifications in good standing and a member of professional body
• Competence in the use of varied accounting systems with knowledge in SAGE Evolution accounting system is an added advantage.
• 3 years working experience with at least 2 years in a Finance Management position. 
• Thorough understanding of International Financial Reporting Standards and various regional statutory requirements and their application
• Proficiency in Microsoft Office (Excel, MS Word, PowerPoint mandatory) Expertise in strategic management, project planning and budgeting, implementation as well as monitoring and evaluation.

Responsibility: 

• This role reports to the Head of Finance & Customer Experience 
• This role has a team of direct reports

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Job Description

We are seeking to recruit self-driven, results oriented, passionate, friendly and experienced personnel with exceptional human resources and employee relations skills to fill in the position of a Senior Human Resource Officer. Principle Duties and

Responsibilities:

• Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
• Prepares employees for assignments by establishing and conducting orientation and training programs.
• Maintains the work structure by updating job requirements and job descriptions for all positions.
• Payroll Management.
• Maintains employee rewards programs and informs employees of rewards by studying and assessing rewards needs and trends; recommending reward programs to management.
• Planning, scheduling and management of company wide team building programs.
• Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
• Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results
• Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
• Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs.
• Ensures legal compliance by monitoring and implementing applicable human resource country requirements; conducting investigations; maintaining records; representing the organization at hearings.
• Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Completes human resource operational requirements by scheduling and assigning employees; following up on work results. Maintains human resource staff by recruiting, selecting, orienting, and training employees.
• Contributes to team effort by accomplishing related results as needed.

Required Qualifications:

• A minimum of a Degree.
• Qualifications in Human Resources will be an added advantage.
• Self-driven and proactive.
• At least 1 year experience in HR.
• Experience in the real estate industry preferred.
• Knowledge and expertise in Human resources.
• Proficiency in Microsoft Office is a must.
• Strong communication and interpersonal skills
• Must be pleasant and passionate about work Patient, polite and friendly
• Ability to work in a fast-paced and highly growing business.

Responsibility:

• This role reports to the Head of Human Resources.
• This role has no direct reports