University Council Secretary at Masinde Muliro University of Science & Technology (MMUST)

Job Details

AD/02/06/18 (Scale 13)

Requirements for the Position

To be eligible for appointment as Council Secretary, applicants shall have the following minimum qualifications:

• Must have a Bachelor’s Degree in Law (LL.B) or its equivalent from a recognized University;
• Must have Master’s Degree in Law, Public Administration, Education, Human Resource Management;
• Post graduate Diploma in Law from the Kenya School of Law
• Be a holder of CPS (K);
• Five (years cumulative relevant work experience, in an institution of higher learning, public sector, or a large corporation, three of which at the level of Assistant Registrar scale 12 or its equivalent;
• Membership to relevant Professional Body – ICPS (K) & LSK
• Must be proficient in computer applications.
• Key Competencies:
• Excellent leadership and managerial record including knowledge of public procurement as well as public finance;
• Proven high standards of personal and professional integrity;
• Excellent communication skills at organizational and interpersonal levels including logical analytical abilities, problem solving capabilities and transparent management strategies
• Flexibility and responsiveness in determining and handling
• University Council Secretarial duties and corporate communications
• Demonstrate expertise in legal matters;
• Strong planning and organizational skills.

General Duties and Responsibilities

Working with the Vice Chancellor, the incumbent will:

• Manage all Council and Committee meeting logistics, attend and record minutes of all meetings and facilitate Council communications.
• Serve as the focal point for all Council communications and engagements
• Provide proper advice and resources required by Council members to discharge their duties:
• Maintain accurate records of Council and committee deliberations, ensuring they reflect proper exercise of fiduciary duties;
• Facilitate induction of new Council members and assist in their training and development;
• Ensure that Council complies with all relevant legal and regulatory requirements as well as best corporate governance practice, including disclosures.

Specific Duties

• Provide guidance to the Council on their duties and responsibilities and on matters of governance;
• Assist the Council in carrying out the following:
  • Council induction and training
  • Preparation of Council Work Plans
  • Updating the Council and Committee Charters
  • Council Evaluation
  • Governance Audit
  • Implementation of the Code of Conduct and Ethics
• Ensure timely preparation and circulation of Council and Committee Papers
• Ensure timely preparation and circulation of Council and Committee minutes
• Maintain and update the register of conflict of interest
• Ensure that Council members are aware of all relevant laws affecting the University,
• Facilitate effective communication between the University and the stakeholders
• Ensure that annual returns are promptly filed with the relevant authorities
• Except in exceptional circumstances, ensure that Council and
• Committee papers are circulated in advance of any meeting.
• Perform any other duty as may be assigned from time to time

TENURE OF OFFICE

The appointment will be for a contractual period of three (years renewable subject to satisfactory performance and delivery of set performance targets outcomes