Project Coordinator at Heshima Kenya

Reports to : Associate Director ( Girls Empowerment Program)

Terms : Six Months contract

Position Overview:

This role will focus on ensuring that all activities relating to the production of handbags are completed and deadlines met. This will require the coordinator, based in Nairobi but making frequent visits to Kakuma, to work closely with the Production Consultant, artisans in Kakuma and Kalobeyei, as well as partner organization staff, especially UNHCR Kakuma, and to communicate regularly with RefuSHE staff (Nairobi & Chicago

Duties & Responsibilities:

• Responsible for the overall planning, coordination, implementation and reporting of the project and ensures that all tasks appertaining the roll out of the Mifuko project are well executed and within the defined project strategies & approaches
• Ensures that all the activities being implemented are conducted within the set guidelines and processes that enhances ownership by the refugee artisans, participation and contribution for sustainability.
• Ensures strict adherence to RefuSHE’s production standard s, policies and procedures.
• Ensures that adequate systems are put in place for the smooth running of the project and that refugee artisans are well trained on the production process.
• Supports the team in designing and rolling out new/innovative ideas aimed at boosting the high delivery/execution of the project.
• Supervise the Project Consultant by offering support on the project, setting objectives, and ensuring that the deliverables are met.
• Ensures that resources set aside for the execution of the Mifuko project are optimally utilized and properly accounted for.
• Spearheads the process of actualizing the realization of the project objectives and ensuring that all project successes are documented and setbacks managed and reported.
• Plans and allocates refugee artisan duties i.e. allocating tasks and set production targets to ensure timely, quality and accurate completion of production of the handbag collection, while at the same time, ensuring thorough adherence to RefuSHE’s established production methods and standards.
• Maintains an up to date production record for onward transmission to the Associate Director and the Country Director and by extension, contact persons at RefuSHE.
• Oversees the production process in a bid to ensure the effective and efficient utilization of resources to avoid wastage.
• Works closely with the RefuSHE team in addressing capacity gaps identified during the production process and at the same time, ensures that capacity strengthening actions respond to the existing gaps and that the desired results are realized.
• Supports the Project consultant in administering training to the Refugee artisans/ beneficiaries and ensures that the same is structured and responds to the needs of RefuSHE’s persons of concern.
• Organizes for regular meetings with the team on the ground to review progress, address emerging issues, and plan for subsequent actions.
• Continually communicates with the RefuSHE team at the head office on project process, challenges and support required to deliver on the project objectives.
• Takes ownership of the project to ensure that a high quality production process is adopted and that the same is in line with the standards set out by RefuSHE.
• Conducts routine spot checks on the project and the team on the ground to ensure compliance with RefuSHE’s set standards.
• Responsible for timely, weekly, monthly and end-of-project reporting to the RefuSHE team.

Knowledge, Skills & Competencies

• Degree in Project Management or other similar field and 3-5 in SGBV-related position
• Demonstrated experience working with refugees, preferably in a camp setting, on SGBV activities
• Ability to live and work in Kakuma, with travel to Nairobi as needed
• Knowledge of Outlook email and communication platforms, such as Skype & WhatsApp
• Excellent interpersonal and communication skills.