Executive Assistant at GetNinja Inc.

Job Overview:

• We are seeking a high-performing Executive Assistant to directly support senior executives and business owners in a fast-paced, results-driven environment. This is not a task-based or entry-level role.
• You will act as a strategic partner, managing priorities, anticipating needs, and protecting executive time so leaders can focus on decision-making and growth. Success in this role requires exceptional judgment, discretion, precision, and the ability to operate independently with minimal supervision.

Key Responsibilities:

• Own and manage complex, multi-time-zone calendars, proactively resolving conflicts and prioritizing meetings based on business impact
• Coordinate domestic and international travel, ensuring accurate itineraries, contingency planning, and real-time adjustments
• Act as a gatekeeper for executive communications, triaging emails, calls, and requests with sound judgment
• Prepare, review, and organize executive-level documents, reports, and presentations with a high standard of accuracy
• Plan, coordinate, and run meetings end-to-end, including agenda preparation, minute-taking, and strict follow-up on action items
• Handle confidential and sensitive information with absolute discretion and professionalism
• Support cross-functional initiatives through independent research, coordination, and structured data management
• Liaise confidently with internal teams, clients, partners, and external stakeholders on behalf of executives
• Identify inefficiencies and proactively improve administrative and communication workflows
• Perform additional executive-level administrative tasks as required, with a mindset of ownership rather than instruction

Qualifications:

• Minimum 2 years of hands-on experience supporting senior executives or business owners as an Executive Assistant, Personal Assistant, or similar role (administrative-only or entry-level experience is not sufficient)
• Demonstrated ability to manage competing priorities, deadlines, and shifting demands in a fast-paced environment
• Excellent written and spoken English, with the ability to draft clear, professional correspondence on behalf of executives
• Proven proficiency in Google Workspace and/or Microsoft Office, including advanced calendar management and document preparation
• High level of professional judgment, discretion, and attention to detail when handling confidential and sensitive information
• Ability to work independently, anticipate needs, and make informed decisions without constant direction

Preferred (but not required):

• Bachelor’s degree in Business Administration or a related field
• Direct experience supporting C-level executives, founders, or senior leadership teams
• Experience working with international teams or multiple time zones

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and 4GB RAM (minimum)
• Main Internet Service Speed: at least 25 Mbps (cable connection preferred)
• Backup Internet Service Speed: at least 10 Mbps

Benefits (Kenya)

• Monthly pay (every 5th of the month)
• Statutory contributions (NSSF, NHIF, PAYE) as per Kenyan law
• 21 Paid Vacation Leave (per Employment Act)
• 7 Paid Sick Leave (per Employment Act)
• Paid Kenyan Public Holidays
• Health Insurance (HMO after 6 months)
• Paid training with retroactive salary (upon client placement)
• Job security and stability
• Career growth opportunities & performance reviews
• Fun and supportive remote work environment

Please Note:

• Only qualified candidates will be invited for the next steps.
• To maintain a productive and transparent environment, we use a time tracking tool with screenshot monitoring during work hours. This helps ensure accountability and supports our commitment to high-quality, remote collaboration.
• We also have other vacancies that might interest your friends and colleagues.
• Apply now and take the first step toward building a long-term career with us!