Regional Grants Management Officer at Danish Refugee Council

Overall purpose of the role:

The Regional Grants Officer (RGO) will support the Grants Management team in ensuring high quality grants’ administration and compliance with both DRC and donor requirements. Generally, the RGO will support the Regional Grants Manager (RGM) in regularly updating the Grants Management System database; facilitating set up of grants in centralized financial management system; review of reports for both external and internal use; and provide an oversight on the implementation of systems and procedures that are in compliance with both DRC and donor regulations. Specifically, the RGO will support the RGM in the management and follow up of specific donor grants.

Responsibilities:

• Under the direct supervision and guidance of the Regional Grants Manager, the Regional Grants Officer will:
• In charge of the maintenance and regular updates of the Grant Management system.
• Ensure the grants management filing system is maintained and all donor grant documentation is properly (both soft and hard copies) filed.
• Based on the Bi monthly Rolling Action Plan, follow up with the relevant staff on the timely submission of draft donor reports, and assist in the review to ensure quality and compliance with relevant requirements.
• Supports the Regional Grants Manager in consolidation of documentation required for setting up grants in the centralized financial management system.
• Support country team in updating proposals and reports in various donor databases.
• Follow up donor’s disbursement requests to ensure timely submission and follow up of. This will be based on the disbursement schedule drawn from the specific donor contracts.
• Consolidate DRC Horn of Africa monthly programme updates and general quarterly reports.
• Support the preparation and/or facilitation of the project kick off meetings as deemed necessary.
• Support country teams in preparation of proposals and reports on request
• Support the Deputy Regional Director and Regional Grants Manager with ensuring high quality documentation of both internal and external reports.
  Any other relevant duties as assigned by the Supervisor.

About you

• To be successful in this role, we expect you to be a positive, mature leader with a proven track record of developing effective initiatives, programmes, and impact. You enjoy working with teams of committed staff to build collaboration and capacity within the region and building strong relationships.
• In this position, you are expected to demonstrate each of DRC’ five core competencies:
• Striving for excellence: you focus on reaching results while ensuring an efficient process
• Collaborating: you involve relevant parties and encourage feedback.
• Taking the lead: you take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: you act in line with our vision and values

Moreover, we also expect the following:

Experience and technical competencies

• At least two years’ work experience in humanitarian and development programming with knowledge of project cycle management.
• Undergraduate degree from a recognized University in business related field / Social Science, Development Studies or related areas
• Knowledge of database use and management
• Excellent interpersonal, written and verbal communication skills
• Knowledge of donor guidelines and reporting systems is an advantage but not a requirement
• Ability to work within a multinational and multicultural setting
• Good personal organizational skills, including time management, team work, ability to meet deadlines and work under pressure with minimal supervision
• Excellent writing and editing skills in English for external audiences (including governments and donors);
• Fluency French will be an added advantage