Finance Intern at International Livestock Research Institute (ILRI)

Job description

The Position

Internships are short-term academic training for young professionals who join ILRI for a short period (usually 3 months or less but can be up to 6 months in length) as s part of their academic curriculum and are expected to resume their studies upon completion of their internship. ILRI wishes to recruit a Finance Intern based at the Finance Unit to assist in undertaking the below activities:

Key Responsibilities

• Assist in preparing VAT exemption applications and liaising with Finance Admin. Assistant to submit to Liaison Office
• Assist in monitoring and updating of VAT exemptions sent to the Ministry of Foreign Affairs and KRA
• Notifying the responsible accountant on return of the certificates and issuance of the VAT exemptions to the suppliers
• Assist the Finance Admin Assistant in assigning Finance tasks at the Helpdesk
• Checking of supporting documents on Payment Vouchers
• Assist in Invoice-PO matching process, and post supplier invoices in OCS
• Learn and be able to undertake supplier statement reconciliations
• Be able to learn and generate payment remittance proposals
• Learning and preparing bank reconciliations and following up on outstanding items.
• Learn how to draft letters/instructions to the bank
• Assist in review of the petty cash vouchers
• Assist the Finance Admin. Assistant in generating receipts for staff refunds
• Assist to review Travel Expense Reports (TERs) for staff
• Assist accountant in reviewing physical field office vouchers
• Storing, arranging, indexing and classifying various financial records in the archive
• Assist in filling finance documents & retrieving documents during project audits
• Maintaining a database of suppliers and other external customers’ contacts
• Understand the ILRI budgeting cycle, concepts and process
• Learn how to prepare monthly management reports
• Understand how to review donor reports.

Required Skills And Experience

Applicants must at the time of application meet the following requirements:

• Be enrolled for a university degree programme in Finance or Accounting or its equivalent either in third year or fourth year.
• CPA 2 or equivalent
• Proficiency in Microsoft Office including Excel and word and good skills at using financial software applications.
• Proficiency in English.

Terms of appointment: ILRI will offer a competitive stipend to cover living expenses as well as insurance.

Interested candidates who meet the criteria above are encouraged to send their application letter, detailed CV and university internship letters to by 7 September 2018. Applications should be made to the Director, People and Organizational Development. Kindly indicate the position title on the subject line when applying.

We thank all applicants for their interest in working for ILRI. Due to the volume of applications, only shortlisted candidates will be contacted.

ILRI does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). ILRI also does not concern itself with information on applicants' bank accounts.