Procurement Officer at Living Goods

Job description

Job Function

Carry out procurement activities in accordance with Living Goods procurement policy and procedures to ensure the timely availability of quality goods and services at the most competitive prices. The position holder will be responsible for micro procurement (< USD 5,000), provide support for high-value procurement, and contribute to supplier selection and performance evaluation.

Key Responsibilities

• Supplier Selection
  • Carry out, under the guidance of the procurement manager, market surveys for goods and services
  • Assist the Procurement Manager in populating and maintaining supplier database by carrying out assigned tasks related to the prequalification process or the ad hoc approval of new suppliers
  • Maintain complete and accurate supplier information by regularly updating information in
    supplier database.
  • Annually assist the Procurement Manager in conducting supplier performance evaluation.
• Procurement & Contracting
  • Provide advice and technical support to user departments in developing goods and service specifications for inclusion in requisition or request for proposal
  • Review requisitions and clarify specifications, if needed, develop request for quotation (RFQ), circulate RFQ, evaluate and rank offers, and issue purchase orders
  • Prepare purchase orders, documentation and contracts for goods, services and works of a value < USD 5,000
  • Facilitate the contracting process for procurement > USD 5,000, by organizing information and preparing documents to be reviewed by the Evaluation and the Procurement committees.
  • Aid user departments to successfully launch contract, monitor implementation, and evaluate contractors’ performance.
  • Conducting all procurement and payments to suppliers as per Living Goods’ procurement rules and internal procedures
  • Periodically update the procurement status reports for tracking purposes of all procurement.
• Receiving and Supplier Performance
  • Maintain regular contact with contracted suppliers to monitor adherence to delivery period according to the terms of procurement agreement
  • Regularly update users on the progress of their requisitions and promptly communicate any expected delay in delivery
  • Coordinating with the receiving unit on goods/services to be received and obtain the satisfactory delivery notes and invoice from the receiving unit.
  • Collect data and measure suppliers’ performance against service level agreement
  • Maintain a list of barred entities (Supplier Blacklist)
• General
  • Receive, record, organize, and transmit incoming correspondence addressed to the Procurement unit in line with instructions and procedures

Your Background

Education And Experience

• A Bachelor’s degree in Purchasing and Supplies, Business Administration, Economics or any other related and relevant field.
• Minimum 3 years relevant experience in Procurement coupled
• Proven experience with ERP systems is highly desirable
• Certification from relevant procurement professional bodies an added advantage.

Competencies

• Ethics: A strong sense of ethics and adherence to procedures.
• Problem solving: You play well with others and enjoy seeing the impact of our work as a team.
• Multi-tasking: Able to juggle multiple tasks at once while ‘staying calm and carrying on’. Flexibility in handling unexpected work assignments as and when required.
• Continuous learning: Demonstrates interest in improving relevant skills and keeps abreast of developments in own professional area.
• Accountability: You take responsibility for your actions and follow through on commitments.

Compensation

A competitive salary and benefits package commensurate with experience including health insurance and bonus opportunity. The opportunity to be your best while making lives better for those in need.

Living Goods is an equal opportunity employer and will consider every qualified applicant for employment. Living Goods does not discriminate based on race, ethnicity, national origin, ancestry, religion, gender, sexual orientation or disability.

Our current job openings are displayed on our website, where you can search for open positions and apply directly. Living Goods does not offer any positions without an interview and never asks candidates for money. If you are asked for money, we strongly recommend that you do not respond and do not send money or personal information.